SmartSite Communications Projects and Tasks

System Notices & Web Updates

Project	Who's Responsible?	Current Status	Due	Notes
August 18th Upgrade Notice	CO, KA, SS, RA	In Progress	8/17/07	Send/Post Email/MOD reminder on 8/17/07
Update for User Site Creation	CO, KA, SF, LMB	Completed	8/02/07	Instructions are posted. Broken links will be updated with the FAQ update
SmartSite FAQ	CO, SF, KA, PP	In Progress	ASAP	New FAQ needs updating and QA. Pete is processing the update.
Technical Difficulties Page	CO, LJ, RA, SS	In Development	ASAP	Create a technical difficulties page for unscheduled downtimes.
Notice to SSI Instructors	CO, KA	Follow up	7/31/07	Remove MOD next week?
Link on MyUCDavis Login Page	CO, RA, KA, Bb, LJ/Rich	Follow up	8/8/07	Remove "Coming Fall 2007" before winter 08
Sakai Portal Page Comparison	CO, RA, RW	In Progress	TBD	List Completed, Need to Print Favorites and compare designs
List of Sakai Instances in Production	RW, CO	Ongoing	Next Update 8/30	A reference list of Sakai production homepages
User Profiles	CO, LJ, RA, KA	Ongoing	8/14	Post new profiles
Weekly "Tech Tips"	SF, ET Partners, CO, RA	Hold	TBD	-
Link on ucdavis.edu	Bb, CO, RA, KA	Hold	TBD	-
User Polls	CO, RA, KA, Bb	Hold	TBD	Need to confirm if poll tool can be used on the homepage/won't crash. MOD?
Maintenance Page	RA, KA, CO, LeeJay	Completed	6/24/07	-
2.4 Upgrade Notice	RA, KA, CO	Completed	6/24/07	-

Project	Who's Responsible?	Current Status	Due	Notes
SmartSite Fall Kickoff Event	CO, Bb, AJ, SS, KA	In Development	TBA	Need to determine date and room for the event
Summer Orientation	CW, RA, CO	In Progress	End of August	Orientation handout references Smartsite
Chancellor's Fall Conference	Bb, RA, CO, KA	Hold	September	What opportunities are there for SmartSite?
Fall Welcome	RA, CO, Bb	Hold	September	-
New Faculty Workshop	SF, KA, CO, Bb	Hold	September	-
Orientation for New TAs	SF, KA, CO, Bb	Hold	September	-
New Employee Orientations	RA, CO, I&E	In Progress	Ongoing	Need materials for SmartSite/Info about fall overview event?
Promoting SmartSite Training Sessions	CO, SF, KA	In development	Ongoing	Set-up a process for adding training sessions to campus calendars.
Department/Group Presentations	KA, SF, Bb, CO	Hold	Ongoing	Need to collect materials/document sessions
Tech User Focus Group	CO	Hold	-	Is this viable before fall? Or, should we aim for October?
Faculty Focus Group	CO	Hold	-	-
Student Focus Group	CO	Hold	-	-
MU Demos	CO	Hold	-	-
SITT	AJ, CO, BB, KA, SF, LMB	In Progress	ASAP	Get evaluation info/how many SITT attendees have SmartSite?/Develop poll questions for SITT attendees

Project	Who's Responsible?	Current Status	Due	Notes
SmartSite Brochure	CO, KA, Bb, RA	High Priority	TBD	CO developing copy. Suggestions by Thursday, 8/6/07
SmartSite Gradebook Handout	CO, LJ, RA, KA, SS, SF	High Priority	ASAP	Waiting for QA to complete testing; should each grading method have a handout?
September Dateline Article about SmartSite	RA, BB, CO	In development	TBD	Should we schedule a presentation/general overview of SmartSite to point people to this fall?
UC Davis E-Grading Worksheet	CO, SS, RA, KA	Follow up	7/31	Need a copy of the final handout.
Fall IT Times	BB, RA, CW, CO	Call for Stories	TBD	-
SmartSite Video	BB,CO, SF, RA	In development	TBD	RA drafting business proposal
Bus Ads	RA, CW, RW, LJ, CO	In development	TBD	Graphic artists developing look/feel
T-Shirts and Other Collateral	CO, RA, Bb, KA	Hold	TBD	-
Web Ads	CO, RA, Bb, KA	Hold	TBD	-
IET Handout for Orientation	RA, CW, RW	Completed	July	-

Project	Who's Responsible?	Current Status	Due	Notes
Is the migration from MyUCDavis to SmartSite complete?	CO, Bb, RA, KA	In Development	TBD	-
How is the campus using SmartSite?	CO, Bb, RA, KA	In Development	TBD	-
What is the user response to SmartSite?	CO, Bb, RA, KA	In Development	TBD	-