SmartSite Communications Projects and Tasks

System Notices & Web Updates

Project	Who's Responsible?	Current Status	Due	Notes
Link on MyUCDavis Login Page	CO, RA, KA, Bb, LJ/Rich	In Progress	8/8/07	LeeJay removing "Coming Fall 2007" text
SmartSite FAQ	CO, SF, KA, PP	Hold	-	-
Technical Difficulties Page	CO, LJ, RA, SS	Hold	ASAP	Create a technical difficulties page for unscheduled downtimes.
Sakai Portal Page Comparison	CO, RA, RW	Hold	TBD	-
List of Sakai Instances in Production	RW, CO	Hold	Next Update 9/30	A reference list of Sakai production homepages
User Profiles	CO, LJ, RA, KA	Hold	8/14	-
Weekly "Tech Tips"	SF, ET Partners, CO, RA	Hold	TBD	-
Link on ucdavis.edu	Bb, CO, RA, KA	Hold	TBD	-
User Polls	CO, RA, KA, Bb	Hold	TBD	-
August 18th Upgrade Notice	CO, KA, SS, RA	Completed	8/17/07	-

Update for User Site Creation	CO, KA, SF, LMB	Completed	8/02/07	-
Notice to SSI Instructors	CO, KA	Completed	7/31/07	-
Maintenance Page	RA, KA, CO, LeeJay	Completed	6/24/07	-
2.4 Upgrade Notice	RA, KA, CO	Completed	6/24/07	-
June Changes to the Homepage	CO	Completed	June	-

Project	Who's Responsible?	Current Status	Due	Notes

Chancellor's Fall Conference	Bb, RA, CO, KA	Hold	September	What opportunities are there for SmartSite?
Fall Welcome	RA, CO, Bb	Hold	September	-
New Faculty Workshop	SF, KA, CO, Bb	Hold	September	-
Orientation for New TAs	SF, KA, CO, Bb	Hold	September	-
New Employee Orientations	RA, CO, I&E	In Progress	Ongoing	Need materials for SmartSite/Info about fall overview event?
Promoting SmartSite Training Sessions	CO, SF, KA	In development	Ongoing	Set-up a process for adding training sessions to campus calendars.
Department/Group Presentations	KA, SF, Bb, CO	Hold	Ongoing	Need to collect materials/document sessions
Tech User Focus Group	CO	Hold	-	Is this viable before fall? Or, should we aim for October?
Faculty Focus Group	CO	Hold	-	-
Student Focus Group	CO	Hold	-	-
MU Demos	CO	Hold	-	-
SITT	AJ, CO, BB, KA, SF, LMB	In Progress	ASAP	Get evaluation info/how many SITT attendees have SmartSite?/Develop poll questions for SITT attendees
Summer Orientation	CW, RA, CO	Completed	End of August	Orientation handout references Smartsite

Project	Who's Responsible?	Current Status	Due	Notes
SmartSite Brochure	CO, KA, Bb, RA	High Priority	TBD	Meeting between KA, Bb, CO, RA and AJ scheduled 8/22
SmartSite Gradebook Handout	CO, LJ, RA, KA, SS, SF	High Priority	ASAP	Waiting for QA to complete testing; should each grading method have a handout?
September Dateline Article about SmartSite	RA, BB, CO	In development	TBD	Should we schedule a presentation/general overview of SmartSite to point people to this fall?
UC Davis E-Grading Worksheet	CO, SS, RA, KA	Follow up	7/31	Need a copy of the final handout.
Fall IT Times	BB, RA, CW, CO	Call for Stories	TBD	-
SmartSite Video	BB,CO, SF, RA	In development	TBD	RA drafting business proposal
Bus Ads	RA, CW, RW, LJ, CO	In development	TBD	Graphic artists developing look/feel
T-Shirts and Other Collateral	CO, RA, Bb, KA	Hold	TBD	-
Web Ads	CO, RA, Bb, KA	Hold	TBD	-
IET Handout for Orientation	RA, CW, RW	Completed	July	-

Project	Who's Responsible?	Current Status	Due	Notes
Is the migration from MyUCDavis to SmartSite complete?	CO, Bb, RA, KA	In Development	TBD	-
How is the campus using SmartSite?	CO, Bb, RA, KA	In Development	TBD	-
What is the user response to SmartSite?	CO, Bb, RA, KA	In Development	TBD	-