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Current Projects
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System Notices & Web Updates
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Project | Who's Responsible? | Current Status | Due | Notes |
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CO, SF, SSKA, RA PP | In Progress | Due 8/4/07 | - | |
CO, KA | Completed | 7/31/07 | - | |
RA, KA, CO | Completed | 6/24/07 | - | |
RA, KA, CO, LeeJay | In Progress | 6/24/07 | Need to post new version minus the word "scheduled" ASAP |
2. Events
Project | Who's Responsible? | Current Status | Due | Notes |
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CO, SF, KA | In development | Ongoing | Set-up a process for adding training sessions to campus calendars. | |
Summer Orientation | CW, RA, CO | In Progress | End of August | Orientation handout references Smartsite |
Chancellor's Fall Conference | Bb, RA, CO, KA | Hold | September | What opportunities are there for SmartSite? |
RA, CO, Bb | Hold | September | - | |
SF, KA, CO, Bb | Hold | September | - | |
Orientation for New TAs | SF, KA, CO, Bb | Hold | September | - |
New Employee Orientations | RA, CO, I&E | In Progress | Ongoing | Need materials for SmartSite/Info about fall overview event? |
Department/Group Presentations | KA, SF, Bb, CO | Hold | Ongoing | Need to collect materials/document sessions |
CO | Hold | - | Is this viable before fall? Or, should we aim for October? | |
Faculty Focus Group | CO | Hold | - | - |
Student Focus Group | CO | Hold | - | - |
MU Demos | CO | Hold | - | - |
AJ, CO, BB, KA, SF, LMB | In Progress | ASAP | Get evaluation info/how many SITT attendees have SmartSite?/Develop poll questions for SITT attendees |
- | Will be part of updated Help Section | |||
CO, LJ, RA, KA | In Progress | 11/14 | Brandon creating rotating user profile page | |
Weekly "Tech Tips" | SF, ET Partners, CO, RA | In Progress | TBD | Task has been added to ET Partners list |
CO, LJ, RA, SS | Completed | 11/07/07 | - | |
Email to Senate/Federation Faculty about fall training sessions | Bb, AJ, CO | Completed | 9/21 | - |
CO, KA, SS, RA | Completed | 8/17/07 | - | |
CO, RA, KA, Bb, LJ/Rich | Completed | 8/8/07 | LeeJay removed "Coming Fall 2007" text | |
CO, KA, SF, LMB | Completed | 8/02/07 | - | |
CO, KA | Completed | 7/31/07 | - | |
RA, KA, CO, LeeJay | Completed | 6/24/07 | - | |
RA, KA, CO | Completed | 6/24/07 | - | |
CO | Completed | June | - | |
CO, RA, RW | Hold | TBD | - | |
RW, CO | Hold | Next Update 9/30 | A reference list of Sakai production homepages | |
Bb, CO, RA, KA | Hold | TBD | - | |
User Polls | CO, RA, KA, Bb | Hold | TBD | - |
Meetings & Events
Project | Who's Responsible? | Current Status | Due | Notes |
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September Dateline Article about SmartSite New Employee Orientations | RA, BBCO, COI&E | In developmentProgress | TBD | Should we schedule a presentation/general overview of SmartSite to poing people to this fall? |
CO, SS, RA, KA | Completed 7/31 | 7/31 | - | |
Fall IT Times | BB, RA, CW, CO | Call for Stories | TBD | - |
4. Web site
Project | Who's Responsible? | Current Status | Due | Notes |
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SmartSite Gradebook Handout | CO, LJ, RA, KA, SS, SF | Hold | 8/18 | Waiting to hear what exactly will be included in the 8/18 system upgrade |
CO, KA, SF, LMB | In Progress | ASAP | Need to confirm with Kirk that smartsite-test is ready for production. | |
CO, RA, KA, Bb, LJ/Rich | In Progress | ASAP | CO & RA need to sit down with LJ/Rich and re-work mock up; list the specific tools SmartSite will be replacing? | |
- | - | - | - | |
CO, RA, RW | In Progress | TBD | List Completed, Need to Print Favorites and compare designs | |
RW, CO | Ongoing | Next Update 8/30 | A reference list of Sakai production homepages | |
Rotate User Advice Photos & Quotes | CO, LJ, RA, KA | Ongoing | ASAP | Past profiles page completed, need to start the rotation of new profiles |
Did you know? "Tech Tips" for homepage | SF, ET Partners, CO, RA | Hold | TBD | - |
User Polls added to the SmartSite home page | CO, RA, KA, Bb | In Progress | Due Mid-August | Need to confirm if poll tool can be used on the homepage/won't crash |
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Ongoing | SmartSite Brochure Distribution | |||
Promoting SmartSite Training Sessions | CO, SF, KA | In development | Ongoing | - |
Department/Group Presentations | KA, SF, Bb, CO | In development | Ongoing | - |
Fall Welcome | RA, CO, Bb | Completed | September | Handout with reference to SmartSite at each of these events |
New Faculty Workshop | SF, KA, CO, Bb | Completed | September | TRC will mention SmartSite crash course on 9/26 |
Orientation for New TAs | SF, KA, CO, Bb | Completed | September | - |
AJ, CO, BB, KA, SF, LMB | Completed | July | - | |
Summer Orientation | CW, RA, CO | Completed | End of August | Orientation handout references Smartsite |
Tech User Focus Group | CO | Hold | - | - |
Faculty Focus Group | CO | Hold | - | - |
Student Focus Group | CO | Hold | - | - |
MU Demos | CO | Hold | - | - |
Publications & Promotional Materials
Project | Who's Responsible? | Current Status | Due | Notes | Brochure | CO, KA, Bb, RA | High Priority | TBDCO to develop proposal | |
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BB,CO, SF, RA | In development | TBD | RA drafting business proposal | ||||||
Bus Ads | RA, CW, RW, LJ, CO | In developmentprogress | TBD | Graphic artists developing look/feel | |||||
T-ShirtsSmartSite Brochure | CO, RAKA, Bb, KARA | Hold | TBD | - | |||||
Other Collateral | CO, RA, Bb, KA | Hold | TBD | - | |||||
Web Ads | CO, RA, Bb, KA | Hold | TBD | - | |||||
IET Handout for Orientation | RA, CW, RW | Completed | July | - |
6. Developing SmartSite Metrics
- Is the migration from MyUCDavis to SmartSite complete?
- Goal: Decrease the use of MyUCDavis
***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)- How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
- How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
- Goal: Decrease the use of MyUCDavis
- Goal: Facilitate the migration of content out of MyUCDavis.
- How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- Goal: Facilitate the migration of content out of MyUCDavis.
- How is the campus using SmartSite?
- Goal: Facilitate the creation of SmartSites
- How many course sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- How many project sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- What is the number of course and project sites by audience (faculty, staff, undergraduates, graduate students) per quarter?
- Goal: Increase the use of basic site tools? (Proposed questions)
- Draft: How many sites have resources larger than
- How many sites have an email archive with 10 or more messages?
- How many course sites submitted final grades using Gradebook per quarter?
- How many course sites have at least one "Test and Quiz?"
- Goal: Facilitate the creation of SmartSites
*What is the user response to SmartSite?
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High Priority | 10/3 | Will go to press once final design is approved | ||
CO, LJ, RA, KA, SS, SF | Hold | - | - | |
RA, BB, CO | Completed | TBD | - | |
CO, SS, RA, KA | In Progress | 11/14 | Copy sent to registrar. | |
Fall IT Times | BB, RA, CW, CO | Completed | - | SmartSite Article & Brochure Insert |
BB,CO, SF, RA | Hold | TBD | RA drafting business proposal | |
IET Handout for Orientation | RA, CW, RW | Completed | July | - |
T-Shirts and Other Collateral | CO, RA, Bb, KA | Hold | TBD | - |