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Current Projects
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System Notices & Web Updates
Project | Who's Responsible? | Current Status | Due | Notes | |
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CO, SF, KA, PP | In Progress | - | Will be part of updated Help Section | ||
CO, LJ, RA, KA | In Progress | 11/14 | Brandon creating rotating user profile page | ||
Weekly "Tech Tips" | SF, ET Partners, CO, RA | In Progress | TBD | Task has been added to ET Partners list | |
CO, LJ, RA, SS | Completed | 11/07/07 | - | ||
Email to Senate/Federation Faculty about fall training sessions | Bb, AJ, CO | Completed | 9/21 | - | |
CO, KA, SS, RA | Completed | 8/17/07 | - Due 8/4 | ||
CO, RA, KA, Bb, LJ/Rich | Completed | 8/8/07 | LeeJay removed "Coming Fall 2007" text | ||
CO, KA, SF, LMB | Completed | 8/02/07 | - | ||
Notice to SSI Instructors about final grade submission | CO, KA | Completed | 7/31/07 | ||
RA, KA, CO, LeeJay | Completed | 6/24/07 | |||
RA, KA, CO , LeeJay | Update in progress Completed | 6/24/07 | - | Need to post new version minus the word "scheduled" ASAP |
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CO | Completed | June | - | |
CO, RA, RW | Hold | TBD | - | |
RW, CO | Hold | Next Update 9/30 | A reference list of Sakai production homepages | |
Bb, CO, RA, KA | Hold | TBD | - | |
User Polls | CO, RA, KA, Bb | Hold | TBD | - |
Meetings & Events
Project | Who's Responsible? | Current Status | Due | Notes | ||||||
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SmartSite Training Sessions | - | - | - | - | ||||||
Summer Orientation | - | - | - | - | ||||||
Chancellor's Fall Conference | - | - | - New Employee Orientations | RA, CO, I&E | In Progress | Ongoing | SmartSite Brochure Distribution | |||
Promoting SmartSite Training Sessions | CO, SF, KA | In development | Ongoing | - | ||||||
Department/Group Presentations | KA, SF, Bb, CO | In development | Ongoing | - | ||||||
Fall Welcome http://fallwelcome.ucdavis.edu/ | - | - | - | - | RA, CO, Bb | Completed | September | Handout with reference to SmartSite at each of these events | ||
New Faculty Workshop | - | - | - | - SF, KA, CO, Bb | Completed | September | TRC will mention SmartSite crash course on 9/26 | |||
Orientation for New TAs | SF, KA, CO, Bb | Completed | September | - | - | - | ||||
AJ, CO, BB, KA, SF, LMB | Completed | July | - | Department/Group Presentations | - | - | - | |||
- Summer Orientation | CW, RA, CO | Completed | End of August | Orientation handout references Smartsite | ||||||
Tech User Focus Group | - CO - | Hold | - | - | ||||||
Faculty Focus Group | - CO - | Hold | - | - | ||||||
Student Focus Group | - CO - | Hold | - | - | ||||||
MU Demos /Outreach | - | - | - | - | SITT CO | Hold | - | - | - | - |
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Publications & Promotional Materials
Project | Who's Responsible? | Current Status | Due | Notes |
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CO, SS, RA, KA | Completed 7/31 | 7/31 | - | |
Fall IT Times | BB, RA, CW, CO | Call for Stories | TBD | - |
4. Web site
Project | Who's Responsible? | Current Status | Due | Notes |
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SmartSite Gradebook Update
- Update for User Site Creation (due ASAP; CO, KA, )
- Link on MyUCDavis Login Page
- Link on the UC Davis Homepage
- Sakai Portal Page Comparison (List Completed, Prints Due 7/27, RW, CO)
- List of Sakai Instances in Production (Update 8/30, RW, CO)
- Rotate User Advice Photos & Quotes (due ASAP)
- "Tech Tips" (due Mid-August, CO, Steve Faith, ET Partners, KA, RA)
- User Polls added to the SmartSite home page (due Mid-August, CO, KA, Bb, RA)
5. Promotional Materials
Project | Who's Responsible? | Current Status | Due | Notes |
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- SmartSite Video (RA drafting business proposal; BB, CO, Steve Faith, RA)
- Brochure (Need to begin developing, due mid-September; CO, RA, KA, CW, Bb)
- Bus Ads (In development, due mid-September; RA, CW, LeeJay, Rich, CO, Bb, KA)
- T-Shirts (Need to begin developing based on Graphic Artists proposed look and feel; CO, CW, RA, Bb, KA)
- Other Collateral (Need to brain storm, research and price out proposed items; CO, RA, CW, Bb, KA)
- Web Ads (Need to develop based on Graphic Artists proposed look and feel for Fall; CO, CW, RA, Bb, KA)
SmartSite Swag?
IET Handout (completed, June)
6. Metrics
- Is the migration from MyUCDavis to SmartSite complete?
- Goal: Decrease the use of MyUCDavis
***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)- How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
- How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
- Goal: Decrease the use of MyUCDavis
- Goal: Facilitate the migration of content out of MyUCDavis.
- How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- Goal: Facilitate the migration of content out of MyUCDavis.
- How is the campus using SmartSite?
- Goal: Facilitate the creation of SmartSites
- How many course sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- How many project sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- What is the number of course and project sites by audience (faculty, staff, undergraduates, graduate students) per quarter?
- Goal: Increase the use of basic site tools? (Proposed questions)
- Draft: How many sites have resources larger than
- How many sites have an email archive with 10 or more messages?
- How many course sites submitted final grades using Gradebook per quarter?
- How many course sites have at least one "Test and Quiz?"
- Goal: Facilitate the creation of SmartSites
*What is the user response to SmartSite?
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Bus Ads | RA, CW, RW, LJ, CO | In progress | TBD | Graphic artists developing look/feel |
CO, KA, Bb, RA | High Priority | 10/3 | Will go to press once final design is approved | |
CO, LJ, RA, KA, SS, SF | Hold | - | - | |
RA, BB, CO | Completed | TBD | - | |
CO, SS, RA, KA | In Progress | 11/14 | Copy sent to registrar. | |
Fall IT Times | BB, RA, CW, CO | Completed | - | SmartSite Article & Brochure Insert |
BB,CO, SF, RA | Hold | TBD | RA drafting business proposal | |
IET Handout for Orientation | RA, CW, RW | Completed | July | - |
T-Shirts and Other Collateral | CO, RA, Bb, KA | Hold | TBD | - |