SmartSite Communications Projects and Tasks

Upgrades/System Notices

Project	Who's Responsible?	Current Status	Due	Notes
August 18th Upgrade Notice	CO, KA, SS, RA	In Progress	Due 8/4/07	Sent for review; need quote from KA
Notice to SSI Instructors	CO, KA	Completed	7/31/07	-
2.4 Upgrade Notice	RA, KA, CO	Completed	6/24/07	-
Maintenance Page	RA, KA, CO, LeeJay	In Progress	6/24/07	Need to post new version minus the word "scheduled" ASAP

Project	Who's Responsible?	Current Status	Due	Notes
Promoting SmartSite Training Sessions	CO, SF, KA	In development	Ongoing	Set-up a process for adding training sessions to campus calendars.
Summer Orientation	CW, RA, CO	In Progress	End of August	Orientation handout references Smartsite
Chancellor's Fall Conference	Bb, RA, CO, KA	Hold	September	What opportunities are there for SmartSite?
Fall Welcome	RA, CO, Bb	Hold	September	-
New Faculty Workshop	SF, KA, CO, Bb	Hold	September	-
Orientation for New TAs	SF, KA, CO, Bb	Hold	September	-
New Employee Orientations	RA, CO, I&E	In Progress	Ongoing	Need materials for SmartSite/Info about fall overview event?
Department/Group Presentations	KA, SF, Bb, CO	Hold	Ongoing	Need to collect materials/document sessions
Tech User Focus Group	CO	Hold	-	Is this viable before fall? Or, should we aim for October?
Faculty Focus Group	CO	Hold	-	-
Student Focus Group	CO	Hold	-	-
MU Demos	CO	Hold	-	-
SITT	AJ, CO, BB, KA, SF, LMB	In Progress	ASAP	Get evaluation info/how many SITT attendees have SmartSite?/Develop poll questions for SITT attendees

Project	Who's Responsible?	Current Status	Due	Notes
September Dateline Article about SmartSite	RA, BB, CO	In development	TBD	Should we schedule a presentation/general overview of SmartSite to point people to this fall?
UC Davis E-Grading Worksheet	CO, SS, RA, KA	Completed 7/31	7/31	-
Fall IT Times	BB, RA, CW, CO	Call for Stories	TBD	-

Project	Who's Responsible?	Current Status	Due	Notes
SmartSite FAQ	CO, SF, KA, PP	In Progress	ASAP	New FAQ needs updating and QA before being placed into production.
SmartSite Gradebook Handout	CO, LJ, RA, KA, SS, SF	Hold	8/18	Waiting to hear what exactly will be included in the 8/18 system upgrade
Update for User Site Creation	CO, KA, SF, LMB	In Progress	ASAP	Production server has broken links; New FAQ needs updating, QA
Link on MyUCDavis Login Page	CO, RA, KA, Bb, LJ/Rich	In Progress	ASAP	CO & RA need to sit down with LJ/Rich and re-work mock up; list the specific tools SmartSite will be replacing?
Link on the UC Davis Homepage	-	-	-	-
Sakai Portal Page Comparison	CO, RA, RW	In Progress	TBD	List Completed, Need to Print Favorites and compare designs
List of Sakai Instances in Production	RW, CO	Ongoing	Next Update 8/30	A reference list of Sakai production homepages
Rotate User Advice Photos & Quotes	CO, LJ, RA, KA	Ongoing	ASAP	Past profiles page completed, need to start the rotation of new profiles
Did you know? "Tech Tips" for homepage	SF, ET Partners, CO, RA	Hold	TBD	-
User Polls added to the SmartSite home page	CO, RA, KA, Bb	In Progress	Due Mid-August	Need to confirm if poll tool can be used on the homepage/won't crash

Project	Who's Responsible?	Current Status	Due	Notes
Brochure	CO, KA, Bb, RA	High Priority	TBD	CO to develop proposal
SmartSite Video	BB,CO, SF, RA	In development	TBD	RA drafting business proposal
Bus Ads	RA, CW, RW, LJ, CO	In development	TBD	Graphic artists developing look/feel
T-Shirts	CO, RA, Bb, KA	Hold	TBD	-
Other Collateral	CO, RA, Bb, KA	Hold	TBD	-
Web Ads	CO, RA, Bb, KA	Hold	TBD	-
IET Handout for Orientation	RA, CW, RW	Completed	July	-

Project	Who's Responsible?	Current Status	Due	Notes
Is the migration from MyUCDavis to SmartSite complete?	CO, Bb, RA, KA	In Development	ASAP	-

- Goal: Decrease the use of MyUCDavis
  ***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
  - How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
  - How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)

- Goal: Facilitate the migration of content out of MyUCDavis.
  - How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
  - How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
  - How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)

*What is the user response to SmartSite?