SmartSite Communications Projects and Tasks
1. Upgrades/System Notices
Project |
Who's Responsible? |
Current Status |
Due |
Notes |
---|---|---|---|---|
CO, SS, RA |
In Progress |
Due 8/4/07 |
- |
|
CO, KA |
Completed |
7/31/07 |
- |
|
RA, KA, CO |
Completed |
6/24/07 |
- |
|
RA, KA, CO, LeeJay |
In Progress |
6/24/07 |
Need to post new version minus the word "scheduled" ASAP |
2. Events
Project |
Who's Responsible? |
Current Status |
Due |
Notes |
---|---|---|---|---|
CO, SF, KA |
In development |
Ongoing |
Set-up a process for adding training sessions to campus calendars. |
|
Summer Orientation |
CW, RA, CO |
In Progress |
End of August |
Orientation handout references Smartsite |
Chancellor's Fall Conference |
Bb, RA, CO, KA |
Hold |
September |
What opportunities are there for SmartSite? |
RA, CO, Bb |
Hold |
September |
- |
|
SF, KA, CO, Bb |
Hold |
September |
- |
|
Orientation for New TAs |
SF, KA, CO, Bb |
Hold |
September |
- |
New Employee Orientations |
RA, CO, I&E |
In Progress |
Ongoing |
Need materials for SmartSite/Info about fall overview event? |
Department/Group Presentations |
KA, SF, Bb, CO |
Hold |
Ongoing |
Need to collect materials/document sessions |
CO |
Hold |
- |
Is this viable before fall? Or, should we aim for October? |
|
Faculty Focus Group |
CO |
Hold |
- |
- |
Student Focus Group |
CO |
Hold |
- |
- |
MU Demos |
CO |
Hold |
- |
- |
AJ, CO, BB, KA, SF, LMB |
In Progress |
ASAP |
Get evaluation info/how many SITT attendees have SmartSite?/Develop poll questions for SITT attendees |
3. Publications
Project |
Who's Responsible? |
Current Status |
Due |
Notes |
---|---|---|---|---|
RA, BB, CO |
In development |
TBD |
Should we schedule a presentation/general overview of SmartSite to poing people to this fall? |
|
CO, SS, RA, KA |
Completed 7/31 |
7/31 |
- |
|
Fall IT Times |
BB, RA, CW, CO |
Call for Stories |
TBD |
- |
4. Web site
Project |
Who's Responsible? |
Current Status |
Due |
Notes |
---|---|---|---|---|
SmartSite Gradebook Handout |
CO, LJ, RA, KA, SS, SF |
Hold |
8/18 |
Waiting to hear what exactly will be included in the 8/18 system upgrade |
CO, KA, SF, LMB |
In Progress |
ASAP |
Need to confirm with Kirk that smartsite-test is ready for production. |
|
CO, RA, KA, Bb, LJ/Rich |
In Progress |
ASAP |
CO & RA need to sit down with LJ/Rich and re-work mock up; list the specific tools SmartSite will be replacing? |
|
- |
- |
- |
- |
|
CO, RA, RW |
In Progress |
TBD |
List Completed, Need to Print Favorites and compare designs |
|
RW, CO |
Ongoing |
Next Update 8/30 |
A reference list of Sakai production homepages |
|
Rotate User Advice Photos & Quotes |
CO, LJ, RA, KA |
Ongoing |
ASAP |
Past profiles page completed, need to start the rotation of new profiles |
Did you know? "Tech Tips" for homepage |
SF, ET Partners, CO, RA |
Hold |
TBD |
- |
User Polls added to the SmartSite home page |
CO, RA, KA, Bb |
In Progress |
Due Mid-August |
Need to confirm if poll tool can be used on the homepage/won't crash |
5. Promotional Materials
Project |
Who's Responsible? |
Current Status |
Due |
Notes |
---|---|---|---|---|
Brochure |
CO, KA, Bb, RA |
High Priority |
TBD |
CO to develop proposal |
BB,CO, SF, RA |
In development |
TBD |
RA drafting business proposal |
|
Bus Ads |
RA, CW, RW, LJ, CO |
In development |
TBD |
Graphic artists developing look/feel |
T-Shirts |
CO, RA, Bb, KA |
Hold |
TBD |
- |
Other Collateral |
CO, RA, Bb, KA |
Hold |
TBD |
- |
Web Ads |
CO, RA, Bb, KA |
Hold |
TBD |
- |
IET Handout for Orientation |
RA, CW, RW |
Completed |
July |
- |
6. Developing SmartSite Metrics
- Is the migration from MyUCDavis to SmartSite complete?
- Goal: Decrease the use of MyUCDavis
***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)- How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
- How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
- Goal: Decrease the use of MyUCDavis
-
- Goal: Facilitate the migration of content out of MyUCDavis.
- How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
- Goal: Facilitate the migration of content out of MyUCDavis.
- How is the campus using SmartSite?
- Goal: Facilitate the creation of SmartSites
- How many course sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- How many project sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
- What is the number of course and project sites by audience (faculty, staff, undergraduates, graduate students) per quarter?
- Goal: Increase the use of basic site tools? (Proposed questions)
- Draft: How many sites have resources larger than
- How many sites have an email archive with 10 or more messages?
- How many course sites submitted final grades using Gradebook per quarter?
- How many course sites have at least one "Test and Quiz?"
- Goal: Facilitate the creation of SmartSites
*What is the user response to SmartSite?
- SmartSite Database (Spreadsheet)
- MyUCDavis
- Tech User Focus Group
- Faculty Focus Group
- Student Focus Group
- Support Logs