SmartSite Communications Projects and Tasks

1. Upgrades/System Notices

Project	Who's Responsible?	Current Status	Due	Notes
August 18th Upgrade Notice	CO, SS, RA	-	Due 8/4/07	-
Notice to SSI Instructors about final grade submission	CO, KA	Completed	7/31/07	-
2.4 Upgrade Notice	RA, KA, CO	Completed	6/24/07	-
Maintenance Page	RA, KA, CO, LeeJay	Update in progress	6/24/07	Need to post new version minus the word "scheduled" ASAP

Project	Who's Responsible?	Current Status	Due	Notes
SmartSite Training Sessions	-	-	-	-
Summer Orientation	-	-	-	-
Chancellor's Fall Conference	-	-	-	-
Fall Welcome http://fallwelcome.ucdavis.edu/	-	-	-	-
New Faculty Workshop	-	-	-	-
Orientation for New TAs	-	-	-	-
Department/Group Presentations	-	-	-	-
Tech User Focus Group	-	-	-	-
Faculty Focus Group	-	-	-	-
Student Focus Group	-	-	-	-
Demos/Outreach	-	-	-	-
SITT	-	-	-	-

CO, SS, RA, KA

Completed 7/31

Fall IT Times

SmartSite Gradebook Update

SmartSite Video (RA drafting business proposal; BB, CO, Steve Faith, RA)
Brochure (Need to begin developing, due mid-September; CO, RA, KA, CW, Bb)
Bus Ads (In development, due mid-September; RA, CW, LeeJay, Rich, CO, Bb, KA)
T-Shirts (Need to begin developing based on Graphic Artists proposed look and feel; CO, CW, RA, Bb, KA)
Other Collateral (Need to brain storm, research and price out proposed items; CO, RA, CW, Bb, KA)
Web Ads (Need to develop based on Graphic Artists proposed look and feel for Fall; CO, CW, RA, Bb, KA)
SmartSite Swag?
IET Handout (completed, June)

Is the migration from MyUCDavis to SmartSite complete?
- Goal: Decrease the use of MyUCDavis
  ***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
  - How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
  - How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)

- Goal: Facilitate the migration of content out of MyUCDavis.
  - How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
  - How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
  - How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
How is the campus using SmartSite?
- Goal: Facilitate the creation of SmartSites
  - How many course sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
  - How many project sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
  - What is the number of course and project sites by audience (faculty, staff, undergraduates, graduate students) per quarter?
- Goal: Increase the use of basic site tools? (Proposed questions)
  - Draft: How many sites have resources larger than
  - How many sites have an email archive with 10 or more messages?
  - How many course sites submitted final grades using Gradebook per quarter?
  - How many course sites have at least one "Test and Quiz?"

*What is the user response to SmartSite?

SmartSite Video
User Profiles
Web Updates