SmartSite Communications Projects and Tasks

1. Upgrades/System Notices

2. Events

• Individual Users
• SmartSite Training Sessions
  Summer Orientation
  Chancellor's Fall Conference
  Fall Welcome http://fallwelcome.ucdavis.edu/
  New Faculty Workshop
  Orientation for New TAs
• Feedback from Department/Group Presentations
• Tech User Focus Group
• Faculty Focus Group
• Student Focus Group
• SmartSite Swag?
• IET Handout (completed, June)
• Demos/Outreach (Ongoing til August)

SITT

• Use SITT attendees list to gather new user profiles (due mid-August, CO, Student Writer)
• IET Handout (completed, mid-July; BB, Rich, RA, CW)
• Google "Jockeying" (completed, mid-July, CO)

3. Campus Publications

Fall IT Times

4. Web site

SmartSite Gradebook Update

• Update for User Site Creation (due ASAP; CO, KA, )
• Link on MyUCDavis Login Page
• Link on the UC Davis Homepage
• Sakai Portal Page Comparison (List Completed, Prints Due 7/27, RW, CO)
• List of Sakai Instances in Production (Update 8/30, RW, CO)
• Rotate User Advice Photos & Quotes (due ASAP)
• "Tech Tips" (due Mid-August, CO, Steve Faith, ET Partners, KA, RA)
• User Polls added to the SmartSite home page (due Mid-August, CO, KA, Bb, RA)

5. Promotional Materials

• SmartSite Video (Still in development, shoot end of August, post mid-September; BB, CO, Steve Faith, RA)
• Brochure (Need to begin developing, due mid-September; CO, RA, KA, CW, Bb)
• Bus Ads (In development, due mid-September; RA, CW, LeeJay, Rich, CO, Bb, KA)
• T-Shirts (Need to begin developing based on Graphic Artists proposed look and feel; CO, CW, RA, Bb, KA)
• Other Collateral (Need to brain storm, research and price out proposed items; CO, RA, CW, Bb, KA)
• Web Ads (Need to develop based on Graphic Artists proposed look and feel for Fall; CO, CW, RA, Bb, KA)

6. Metrics

• Is the migration from MyUCDavis to SmartSite complete?
  • Goal: Decrease the use of MyUCDavis
    ***How many course sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)
    • How many quizzes are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis Team, Due ASAP)
    • How many web sites are created in MyUCDavis per quarter? (Need to establish baseline from Fall 2006, set dates for updating stat; CO, RA, Bb, MyUCDavis team, Due ASAP)

• • Goal: Facilitate the migration of content out of MyUCDavis.
    • How many Quiz builder quizzes are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
    • How many WebSite Builder sites are exported per quarter? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
    • How many MyUCDavis site owners have been contacted and 'non-migration' confirmed? (Need to establish baseline, set dates for updating stat; CO, RA, Bb, MyUCDavis/SmartSite team, Due ASAP)
• How is the campus using SmartSite?
  • Goal: Facilitate the creation of SmartSites
    • How many course sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
    • How many project sites are created per quarter? (Establish baseline from Fall 2006, set dates for updating stat; CO; due ASAP)
    • What is the number of course and project sites by audience (faculty, staff, undergraduates, graduate students) per quarter?
  • Goal: Increase the use of basic site tools? (Proposed questions)
    • Draft: How many sites have resources larger than
    • How many sites have an email archive with 10 or more messages?
    • How many course sites submitted final grades using Gradebook per quarter?
    • How many course sites have at least one "Test and Quiz?"

*What is the user response to SmartSite?

• SmartSite Database (Spreadsheet)
• MyUCDavis
• Tech User Focus Group
• Faculty Focus Group
• Student Focus Group
• Support Logs

SmartSite Video
User Profiles
Web Updates