V3.2 provides new a new feature which allows the dean’s analyst to prepare and then release the dossier to the dean for review and signature.
This same feature is available for allows AP analysts to prepare and then release the dossier for the vice provost’s signature.
All changes listed below are the same for primary and joint appointments.
- Open Action page changes appear at the School/College and Vice Provost's Office locations.
- Upload for “Dean’s Final Decision/Recommendation Comments" will appear on Manage Open Action page (only for the SCHOOL/COLLEGE location). Previously the PDF upload page for this document were uploaded via the “Add/Edit Dean’s Final Decision/Recommendation� page, i.e., “Dean’s Final Decision� for Primary Redelegated and “Dean’s Recommendation� for all other decisions (Non-redelegated and Joint Redelegated/Non-redelegated).
-“Add/Edit� buttons will appear to the right of the “Dean’s Comments� text. - Uploading this document is still optional
- Maximum upload is still one document
o “View: …� text will display either “Dean’s Final Decision� for Primary Redelegated and “Dean’s Recommendation� for all other decisions. (Non-redelegated and Joint Redelegated/Non-redelegated).
o Bookmarks in the Single File PDF Dossier (e.g., Snapshot) will display either “Dean’s Final Decision� for Primary Redelegated and “Dean’s Recommendation� for all other decisions. (Non-redelegated and Joint Redelegated/Non-redelegated).
2. Add new line above the “Dean’s Final Decision/Recommendation� and “Vice Provost’s Final Decision� line called “Release to Dean� or “Release to Vice Provost.�
o “Release� and “Hold� buttons should appear to the right of the “Release to Dean� text.
 Status’:
• Required â€" Not Released (Bold, red css style)
o This status is the default
o This status appears when the “Hold� button is selected (see matrix below).
o “Dean’s Final Decision/Recommendation� line “Add/Edit� button is disabled.
• Released (Green css style)
o This status appears when the “Release� button is selected (see matrix below).
o “Dean’s Final Decision/Recommendation� line “Add/Edit� button is enabled.
 “Hold� button will be disabled by default; meaning the dossier will not appear available for signature in the MIVMain page “Review/Sign Dean's Final Decision/Recommendation� and “Sign Vice Provost’s Final Decision� link/action count.
 An alert should displayed every time the "Hold" button is selected for the Release To Dean or Vice Provost option:
Holding for signature will delete any existing decision and signature! Are you sure you want to continue?
 “Release� button selection flags the dossier as available for signature in the MIVMain page “Review/Sign Dean's Final Decision/Recommendation� and “Sign Vice Provost’s Final Decision� link/action count.
• When a dossier has been signed, the “Release� button will remain selected (disabled) and the status will be “Released.�
 To re-release a dossier for signature that has already been signed, the School/College Admin will need to select the “Release� button again so that the dossier will appear available for signature in the MIVMain page “Review/Sign Dean's Final Decision/Recommendation� and “Review/Sign Vice Provost’s Final Decision� link/action count.
o Primary and Joint Appointment processing status can not be “Completed� until the “Release to Dean� or “Release to Vice Provost� “Release� button has been selected and the decision has been signed.
Status “Release� button “Hold� button
Not signed X
Signature request created X
Signed X
X = button disabled (not available)
3. “Dean’s Final Decision/Dean’s Recommendation� “View: …� link will display only the RAF and the Dean’s decision (approved, denied, other) PDF document when selected.
o The “Dean’s Comments� PDF will only appear via the “View: …� link corresponding to the “Dean’s Comments� line item (see #1 above).
Add/Edit Dean’s Final Decision/Recommendation and Add/Edit Vice Provost’s Final Decision page changes
Changes appear at the School/College and Vice Provost’s Office locations.
1. Remove the “Dean's Comments (optional):� text and PDF upload link option.
2. Remove the "WARNING: FPC Recommendation has not been added. Note: FPC Recommendation is not required for first merit after promotion." text (MIV-3456)
Note: This text is no longer needed, as the School/College or MIV Admins will be determining when the dossiers are available for signature now.
3. The Dean’s and Vice Provost’s signature pages will now only display the decision options (as radio buttons) and the Sign/Cancel buttons. The Vice Provost will still be able to add comments via a text area on his/her page.
4. “Review/Sign Dean’s Final Decision/Recommendation� or “Review/Sign Vice Provost’s Final Decision� button will not be available (i.e, disabled) until the “Release� button has been selected on the “Manage Open Actions� page for the “Release to Dean� or “Release to Vice Provost� line.
o School/College Admins should still be able to view this page, but not be able to select the “Review/Sign Dean’s Final Decision/Recommendation� button.
MIVMain page changes
Changes appear at the School/College and Vice Provost’s Office locations.
1. “Review/Sign Dean's Final Decision/Recommendation� and “Review/Sign Vice Provost’s Final Decision� action count/signature request will only appear/be created if a dossier has had the “Release to Dean� or “Release to Vice Provost� button selected from the “Manage Open Actions� page.
a. No action count/signature request will appear/be created instantly when a dossier is routed from the Department location to the School/College location or from the School/College location to the Vice Provost’s location any longer.
b. An account count will disappear when a decision has been signed for the dossier. The only way to make it reappear is to select the “Hold� button and then the “Release� button again from the “Manage Open Action� page.
i. An action count may reappear/disappear from the MIVMain page as many times as needed for a dossier.
Returning Dossier changes = NONE.
• Dossiers will remain signed and an action count will not appear next to the “Review/Sign Dean's Final Decision/Recommendation� or “Sign Vice Provost’s Final Decision� MIVMain page link unless the primary Redelegated action RAF is edited at the School/College location or the “Hold� bu