January 3, 2007

VetMed Developer's Meeting - 1/3/07

Planning - Ray

Data Gap - CRON jobs
1. Link server allows SQL Server to talk to Oracle servers on campus; allows live data updates instead of nightly CRON jobs. Conversion mostly done except for exception people, e.g., co-instructors not in local database, need to allow instructor of record (ior) to add co-instructors to AAUD.
If ior course is outside course, allow instructor to add scheduling data to CERE.
2. Another issue - fleshing out role management.
3. Need to schedule opening of eval, other service dates.

Winter & Spring 2007 Gaps
Chris Brandt has documented in Confluence at: https://confluence.ucdavis.edu:8443/confluence/x/Y1M

Evaluation - Phil

Technical task to add to Chris' Gaps list: Upgrade to latest MyFaces to fix scrolling problem
Documented Gaps list -
Preview Evaluation/Set order for evaluatees: Reordering question presentation by choice, not by question type; need to work out details of desired preview functionality and ability to preview final template.
Category for charted questions: Need to identify overall questions, i.e., campus-level charted question; responses need to be pulled out for campus-level instructor evaluation for charting over time. This is a key function of the Flex report; indicating chartable question type as an additional field in database.
Ray - need to add functionality for faculty to roll over template from previous term as easy as possible; Chris will define the workflow for this function.
Also need to add Help text.
Dave - add training for admins on eval system.
Master system event calendar for when evals open and close needed - Erin and Jan will have override capabilities beyond these dates.

Scott on jury duty

Migrating to Sakai v2.4 - Beau

Need to run a separate environment in June to update database and run update paths.
Melete key database tables involved in the upgrade; will contact Thomas and James regarding upgrade plans for campus instance.

Scheduling/Calendar

Add Intructor information to webservice: Filtering student groups assigned to user objects - extracted from events and shows those appropriate to the user; pulls object events from CERE on the fly based on user's role;
Pull non-SVM course schedules from Banner: pull data into CERE/CREST for instructor with a flag to indicate the schedule data is set/from Banner.
Change end time...: extend to 7pm instead of 5pm

Sakai Portal

Add current term...: default for adding current term, ordering preferences; Ray - need to make the current term courses predominant for students on their visible tabs; provide a tool to allow single-step button to move current courses to tabs

Import/Export

Gradebook Excel download: change from download to upload - upload current electronic scantron to GB.
Populate Resources from Previous Course Offering: current Resource tool functions adequately, drop as a priority from list of tasks.
Rollover locks...: via roles and permissions, change old courses to audit roll two weeks after end of semester.
Add TA/Student role: role conflicts where student is both a student and TA in a course; if the TA is receiving a grade in course, he/she needs to exist in the gradebook. Currently, instructor has to change the TA's role at end of course to student in order to add the grade. Create role of Graded or Student TA.

Person Issues

Mothra issues: i.e., a former student and employee, who is now outside the university shows up in Mothra as an employee even though the user is not currently an employee; needs current role information/status.
Discussed this use case with Sandra.

CREST - Additional tasks

Fix for multi-term courses vs. deferred (difference is when crn is awarded); need to identify as course as in-progress;
Beau - Need to test Gradebook process before grades are due again.
Need to add Attire field for syllabus and calendar.
Move CREST to copperhead server for new distauth.