MIV Import Data (V2.2)

Owned by Joyce Johnstone
Last updated: Sept 04, 2008Version comment
3 min read
Import Data (V2.2)

Import Data

Prototypes
Data Import Prototype

Requirements
Data Imports Customer Specification
Data Imports Functional Requirement

Import Data includes the following functionality

MIV users may import publications data into MyInfoVault using Thompson Reuters "EndNote," a bibliographic reference program that includes search and download capability. UC Davis has a campus-wide license allowing for the installation and use of EndNote on computers at work and home, and the product is already in use by many campus affiliates. To download EndNote for free, go to: http://my.ucdavis.edu/software. UC Davis Shields Library hosts several free EndNote workshops throughout the year. Classes range from "Learn to Use EndNote" to "EndNote for the Health Sciences" and "EndNote for the Biological Sciences," etc. Available classes, guides and tutorials can be found at: http://www.lib.ucdavis.edu/dept/instruc/research/endnote/.

Using EndNote, one can search hundreds of bibliographic databases for citations and save them to his/her desktop computer. These citations can then be exported as an XML (Extensible Markup Language, like HTML) file that can be imported directly into MIV publication fields. Additional information about EndNote can be found at: http://www.endnote.com/. EndNote can import data from a variety of online services, CD-ROMs, and library databases. A list of the databases EndNote can search is located at: http://www.endnote.com/TS_Connection_File_March_Update_08.pdf

New users that already have a list of publications outside of MIV will also have the option to email a Microsoft Excel file to the MIV Project Team containing their publications. The MIV developers will import this data into MIV on an individual basis once they have received the email. Instructions and the template for the Microsoft Excel file format will be available from the "Import Data" page.

Recommended Use of EndNote

The EndNote data import is recommended for the first-time import of publications into MIV. If you already have existing publications data in MIV but would like to update your data with an EndNote import file, it is recommended that you use the tools within EndNote to find and eliminate records that already exist in MIV before creating the import file. EndNote records can be imported or moved into groups by date to keep previously imported records separate from new records. Please note: use of EndNote is not mandatory. New or updated publications data can still be entered manually through the data entry screens.

IMPORT DATA FEATURES USING ENDNOTE OR MICROSOFT EXCEL FILE

  • The new import feature is located off of the "Publications" tab of the "Enter Data" category on the top navigation menu.
  • Publications data from EndNote can be exported as an XML (Extensible Markup Language) file and imported directly in MIV publication fields.
  • The "Import Data" process will be identified by a tab located under the "Enter Data > Publications" tab on the navigation menu.
  • New users can email a Microsoft Excel file to the MIV Project Team for one-time import of new data.
  • Instructions and the template for the Microsoft Excel file format is available from the "Import Data" page.
  • Importing data is not mandatory – new or updated publications data can be entered manually via the data entry forms.
  • Imported special characters are supported by the MIV (Special Character Palette) will render correctly.
  • Imported data will contain the format patterns created using "Manage Format Options".