Enhancements & Bugs

Enhancements & Bugs

Upcoming Enhancements:

  • Appointments Phase 3
    • Transition Appointee to Employee Candidate
    • Convert Candidate to Appointee (Post Docs)
    • Allow Admin MIV User to be an Appointee

What's enhanced or latest updates:


Major enhancements and fixes deployed September 23, 2014

  • CDC Signature Release/Reset workflow
  • Warning for auto-closure of review periods
  • Update document order to correspond to RAF
  • Unsupported browser warning – IE7
  • Post audit/appeal – changes to redaction document viewing permissions
  • MIV Admin can proxy OCP Admin user type
  • Decision Support: Creative Activities data view
  • Decision page: change order of 5 yr review decision options

Major enhancements and fixes deployed August 6, 2014

  • RAF Redesign
  • HArCS Header Changes
  • Warning messages for RAF changes
  • Unit 18 Reappointment changes
  • Dean/VP Signature reporting fixes
  • Reviewer dossier view permissions changes
  • PDF Encryption enhancements

Major enhancements and fixes deployed June 3, 2014

  • Chancellor and Provost Decisions - allows Provost and Chancellor to directly enter decisions along with comments and uploads
  • OCP Admin role
  • EDMS Updates

Minor enhancements and fixes deployed March 11, 2014

  • Appointment form updates
  • EDMS updates
  • VP/Dean Signature Page updates
  • Add Joint Department Reviewer role
  • New User Warnings
  • Decision Support schema access
  • Fix appointment document upload/delete logic
  • Add "Without Salary" functions
  • Enhance unsupported browser warnings
  • Publications data fix
  • User account edit fixes

Major enhancements and fixes deployed February 4, 2014

  • Ability to create new Appointment
  • Change the upload document title to "Teaching, Advising and Curriculum Development Form" instead of DESII form

Minor enhancements and fixes deployed January 10, 2014

  • Fix PubMed and EDMS issues

Major enhancements and fixes deployed September 24, 2013

  • Track and display all signatures (Signature Log)
  • Track and display all dossier routing steps (Routing Log)

Minor enhancements and fixes deployed September 24, 2013

  • Standardize archive dossier headers
  • Candidates ability to view dossier status during an Appeal
  • Remove Credentials from build/release process
  • Re-sequencing Fix
  • Turn off LDAP compare crawler
  • CAES Department Changes
  • Vet Med tool upload

Minor enhancements and fixes deployed July 16, 2013

  • VP Proxy fixes
  • Appraisal signature page update
  • CDC Signature fix
  • Rebuild Archive Dossiers
  • Move development to Get/Bit Bucket
  • CV formatting issue - change spacing to match other sections
  • Dept Helper - should not be able to view snapshot
  • Data mining - split appointment dossiers in progress
  • Regression Testing updates
  • Remove Split Appointment from RAF
  • Deployment process improvements
  • Improve Design My Dossier - show only selected for annotation
  • Department updates: CAES and CBS

Major enhancements deployed June 11, 2013

  • Added 16 additional action types
  • RAF redesign/clean up
  • Dean comments and Vice Provost multiple upload
  • VP ability to be a candidate

Minor enhancements and fixes deployed June 11, 2013

  • Add Candidate Name, action type, and year to decision page pdf
  • RAF auto populates CDC and Joint CDCs
  • UCD Action History upload @ VP location
  • CDC Date tracking: date defaults to current date when edited. Once email sent to candidate, date locks on date email sent.
  • CDC Comment Box: mandatory after 1st candidate signature
  • Dossier Clean-up/code changes
  • Update document order: move Deans signatures
  • Fix Patents not showing in .pdf
  • Add warning before sending dossier to Post Audit
  • Date format consistent: Month DD, YYYY
  • School/College Admin: view status of non-Redel actions at Post Audit
  • Re-sequencing fixes
  • Clear all/Select all function
  • Cancel Dossier
  • CV & NIH Biosketch fix
  • Senate Admin assign reviewers fix
  • Action History fixes
  • Jointly Created Works appear in pdf list fix
  • Bookmark Fixes
  • Department Changes: add Physical Education in Social Sciences

Major enhancement deployed April 11, 2013

  • Appeals Process and Post Audit Location

Minor enhancements and fixes deployed April 11, 2013

  • Multiple uploads: CAPAC, Senate, Federation, and Federation/Senate locations
  • Year input and Re-sequencing: Extending Knowledge and DESI reporting
  • VP Signature Page - add release date & sort by last name
  • New signature status - Post Senate
  • S/C Admin able to edit RAF, not enter Retro Date
  • Additional text describing signature status
  • Remove Snapshots from Archive - Clean up
  • .pdf formatting fixes
  • Remove Rice actions for all users
  • Adjust EDMS document numbers
  • Dossier Clean-up - removal
  • Contact Hours Fix
  • School/College ability to assign reviewers
  • Reverse sort/sequencing order - latest document at top
  • Tool tip fixes and updates
  • JPC: Signed Position Description upload - similar to Candidate Statement
  • EndNote import fix
  • Remove Org Chart section from Design My Dossier
  • Disclosure certificate info message
  • Data import fixes (& or #)
  • Choose date: Experiment Station Report
  • Update order of Senate upload docs
  • Signature fixes
  • Correct errors caused by LDAP
  • Open Action Report: include review groups and reviewer names
  • Restrict Admins from signing actual VP and Dean signatures

Minor enhancements and fixes deployed Feb 12, 2013

  • Fixed: Report Open actions at Academic Affairs released to the Vice Provost without a final decision
  • Deans (signature) lists reconcile with the S/C Admin reports
  • MIV Admin proxy as Helper
  • MIV Admin assign reviewers at school/college post senate location.
  • Help File Updates

Minor enhancements and fixes deployed January 29, 2013

  • Multiple Signature issues
  • Remove ability to input negative number of hours in Contact Hours
  • Help files fixes
  • Re-sequencing fixes
  • Restrict dossier routing when review open
  • System access denied logging for Dean/VP signature
  • MIV Admin ability to proxy VP
  • Remove Snapshots from Archive - Configuration changes
  • Correct duplicate annotations
  • Remove inactive schools/departments from search lists
  • PDF order fixes
  • Open Actions Dossier status fix
  • VP Signature Request list fix
  • Invalid Dean/Provost Decision/Recommendations fix

Minor enhancements and fixes deployed January 8, 2013

  • Changes to departments - not consolidation
  • VP location documentation views - post-Senate
  • Dean's/VP signature fixes
  • Periodic clearing of idle broker/connection entries
  • APM Link Updates

Minor enhancements and fixes deployed December 14, 2012

  • Decoupled MIV from Rice

Major enhancement deployed July 17, 2012

  • As of July 17, 2012, the MIV team has deployed Candidate Diversity Statement.  This allows candidates to enter works which can be assessed as promoting and supporting diversity for consideration in their merit and promotion reviews.

Major enhancement deployed  May 30, 2012

  • The MIV team deployed Creative Activities which allows candidates from any department to enter artistic works that will appear on their dossiers to be considered in their merit and promotion cycles.

Major enhancement deployed March 20, 2012

  • The MIV team deployed Assign Review Committee Groups which allows department and school offices, and the offices of Academic Affairs and the Academic Senate to quickly create review reuse-able review groups rather than querying all 3000+ candidates who are qualified to participate.  This caused the set up time for review groups to be reduced from 1 hour per dossier to 5 minutes.

Major enhancement deployed January 17, 2012

  • The MIV team deployed Patents which allows candidates to enter Patents information as part of their publications.  The Patents information will display on the CV as well as the dossier.

Major enhancement deployed November 21, 2011

  • The MIV team deployed Redelegated Promotions which allows some schools the authority to manage promotions to completion for designated titles.

Major enhancement deployed October 18, 2011:

  • The MIV team deployed Administrative Clustering to allow department administrators multiple department assignments within a school or college.

Major enhancement deployed on August 16, 2011:

  • The MIV team re-wrote the Pub Med Download feature to increase stability and ease of use.

Major enhancement deployed on June 21, 2011:

  • Retroactive Actions
  • Separate the publication list from the Contributions to Jointly Authored Works list.
  • MIV search results returning too slow.
  • Send Dossier To My Dept page allows too wide a range of years for the Effective Date.
  • Recommended Action Form page allows invalid dates for the Effective Date.
  • Some Help Files updated.
  • When Admin edits a Candidate Disclosure Certificate, many fields now appear to be required which should not be and may not have information supplied.
  • Missing Dossier Snapshot view for School/College admin and need to update the error message.
  • Contributions to Jointly Authored Works may still appear after the checkbox has been deselected in the Design My Dossier view.
  • When there are no Contributions To Jointly Authored Works selected to print, a Contributions document is still produced with a blank page.
  • Error note displays on Contact hours when non-required fields are left blank.

The following enhancements/fixes have been implemented Tuesday, March 22, 2011:

  • Add Ad Hoc and Shadow Committee reviews/recommendations.  This represents MyInfoVault release 3.8.
  • Dossier review period is closed if the dossier has an open review period and is involved in a Kuali document reresolution.  This bug showed up when some users had an open review period for a dossier but before the review period was closed, MyInfoVault close the period.
  • Rearrange data entry form fields for Service/Committees to match the order they appear in the dossier.  This is a minor change recommended by Academic Personnel.
  • Remove "My" text from the "View MY Dossier as One PDF File" link text on the "Review Dossier" page.
  • Add informational text to "Review Other Candidate's Dossiers" page:  "There are no available dossiers for review at this time."  This will hopefully help some users remember to open the review period.
  • Subscript/superscript values are not rendered properly in the PDF output when they occur at the beginning of a line.
  • Detect browser version on splash index page so that a notification can be displayed if an unsupported browser is used to access MIV.  This is primarily for end users who are using Internet Explorer browser, version 6 or lower.  IE 6 and lower are currently unsupported browser for MyInfoVault.

The following enhancements/fixes have been implemented as of February 8, 2011:

Note: MIV-### is the assigned issue number for the bug.

Release 3.7.  This was an update NIH Biosketch form and a significant enhancement to MyInfoVault as identified by the MIV Community.  Also included in this release were the following changes:

  • MIV-3668 Denison dossier does not appear available on MIVMain page for all three CAES Deans to sign.
  •  MIV-3681 After removing Dean's Signature Authorization for a Dean, no School/College Admin can access the Dean's Final Decision/Recommendation Add/Edit button.  We added an alert to this condition so that school administrators will be warned that no dean authorization has been set.
  • MIV-3712 Increase size of Education/Training "Degree" field to 30 characters.

MIV Version 3.6 Provided School/College Admins direct access to dossiers at the Dept. location.  This is in preparation for Version 4.0 which allows Department Administrators to work on dossiers for multiple departments within their school.MIV-3684
Provide School/College Admins direct access to dossiers at the Dept. location

MIV Version 3.5 enabled the completed dossier archives that existed prior to the v3 upgrade on January 19, 2010 to be available so that all dossiers archived in MIV can now be viewed. These completed archived dossiers will be available to department, school/college, and MIV administrators. Candidates cannot view the archived dossiers.

This version also includes:

  • MIV-1348: Add "Reset" button to the Design My Dossier page

The following enhancements/fixes have been implemented as of June 29, 2010:

  • MIV-3652: Joint Appointment status no longer appears for Federation Title actions at the Vice Provost's Office location.
  • MIV-3661: Primary Appointment School/College Admin does now sees link to return Federation Title dossier to joint appointment School/College Admin.

The following enhancements/fixes have been implemented as of June 23, 2010:

MIV Version 3.4 added new workflow in MIV for completing redelegated merit actions requiring central review committee recommendations:

  • A new delegation authority option is available on the "Recommended Action Form" for actions requiring CRC recommendation.
  • Additional workflow steps allow dossiers to be routed from the school/college for CRC recommendation and then back to the school/college for final decision.
  • Any actions currently in progress can be changed to require routing for CRC recommendations but the MIV Team must be contacted to perform the change. New actions can implement this routing without intervention from the MIV Team. Please contact the MIV Team at miv-help@ucdavis.edu.

This version also includes:

  • MIV-1263: Added "Doctorate" option for Thesis Committees dropdown menu for VetMed
  • MIV-1265: Thesis Committee Academic Year now have "Start Year" and "End Year" dates
  • MIV-3502: Added "Co-chair" to Thesis Committees "Committee:" dropdown menu
  • MIV-3543: Custom error page can now send email successfully to personal information email address
  • MIV-3610: Added Present and Proposed Status information to the Vice Provost and Dean's decision pages
  • MIV-3619: Updated Resequencing help page text for Thesis Committees
  • MIV-3646: Added informational note to manage_deans_signature_authorization.html help file
  • MIV-3659: Updated link text on the MIV splash page to "List of latest enhancements/MIV project information."

The following enhancements/fixes have been implemented as of May 25, 2010:

  • MIV-2411: Increased List of Service "Administrative Activities" End Year to accept 7 characters instead of only 4
  • MIV-3569: Added a new column to the MIV database to track the MIV version at the time of dossier archiving.
  • MIV-3572: Updated return_dossiers.html file help text
  • MIV-3584: Split out Snapshots for active dossiers and the Dossier Archive for completed dossiers
  • MIV-3586: Separated out the Extending Knowledge Workshops "Role" field option " Keynote or Invited Speaker"

The following enhancements/fixes have been implemented as of May 6, 2010:

  • MIV-3559: School/College decisions and comments in the dossier are now in the correct order for Redelegated and Non-redelegated actions.
  • MIV-3561: A "Last Routed" date column will be added to the "Manage Open Actions: Search Results" page.
  • MIV-3562: Department and school administrators will have access to the final archived dossier for recently archived actions (only those actions archived since the release of Version 3). Candidates do not have access to view the archive. Please note: This does not include actions archived prior to the v3 upgrade on January 19, 2010. These previously final archived dossiers are planned to be available for viewing in July 2010.

The following enhancements/fixes have been implemented as of April 19, 2010:

MIV Version 3.3 updated the internal software used for role management and workflow. There are no visible changes to the existing features in MyInfoVault. This version also includes:

  • MIV-3522: All PDF uploads are now deleted when a candidate's dossier is returned to the candidate and his/her account is edited
  • MIV-3538: Help text corrections
  • MIV-3539: My Account/Edit My Account now display Online Directory Email address if an existing MIV email has been entered
  • MIV-3541: Add an "e" to committee text on the Add/Edit Dean's Final Decision/Recommendation AND Vice Provost's Final Decision page
  • MIV-3547: Inactive user's dossiers no longer appear in the MIV archive

The following enhancements/fixes have been implemented as of March 29, 2010:

MIV Version 3.2 "Release for Signature" provides a new feature which allows the dean's analyst to prepare and then release the dossier to the dean for review and signature. This same feature is available for AP analysts to prepare and then release the dossier for the Vice Provost's review and signature.

This version also includes:

  • MIV-2010: Added Workflow/Role Mgmt help text to MIV.
  • MIV-2316: Design my packet: adding an apostrophe in a custom header no longer disables the "Save" button.
  • MIV-2419: Personal Information: HTML entered no longer renders as HTML in the CV design page.
  • MIV-3354: Dean's Signature Authorization is no longer retained if a School/College Admin changes his/her School/College.
  • MIV-3470: Disabling JavaScript no longer enables users to route dossiers without required documents.
  • MIV-3478: Connection errors corrected that caused an error alert when uploading a PDF document.
  • MIV-3492: Top navigation menu works with iPhone or iTouch.
  • MIV-3495: Relocated DESII Report to appear after Teaching information (not before) in the packet.
  • MIV-3500: Packet creation process now updates the Teaching form department name.
  • MIV-3511: Open Action page spacing has been corrected for dossiers at any location.

The following enhancements/fixes have been implemented as of February 24, 2010:

  • MIV-3505: Update OVCR letter EDMS document number to 150/305

The following enhancements/fixes have been implemented as of February 22, 2010:

MIV Version 3.1 creates dossier snapshots for departments, schools/colleges, and the final archive for Academic Personnel. This version also includes:

  • MIV-3446: "Assign Dossier Reviewers" Reviewers can no longer be assigned for Non-Redelegated dossier at school location.
  • MIV-3461: Remove unneeded text next to link "Upload a PDF" to add "Extending Knowledge: PDF Upload" page.
  • MIV-3480: Dept and School/College Admins can now sign their own Disclosure Certificates.
  • MIV-3483: School/College Admins can now view Department location dossiers via the "Assign Dossier Reviewers" on the MIV Main page.

The following enhancements/fixes have been implemented as of January 28, 2010:

  • MIV-3412: Data appearing in Position Description was never added by Admin (Race condition corrected).
  • MIV-3417: RAF % of Time fields now have validation message when entering number greater than 100.
  • MIV-3433: Assign Dossier Reviewers page no longer displays dossiers at all locations for assignment.
  • MIV-3440: Added warning message to Add Dean's Final Decision/Recommendation pages if FPC Recommendation has not been added yet.
  • MIV-3447: Review Dossier > Reviewer assigned can no longer see dossier for deactivated user.
  • MIV-3448: User experienced a null pointer exception after Firefox browser crashed.
  • MIV-3449: Updated all error email notifications to be sent to the help list serve.
  • MIV-3450: Redelegated RAF default for College/School/Division Personnel Committee now defaults to "N/A".
  • MIV-3456: Added additional text to warning message for Dean's Final Decision/Recommendation pages when FPC Recommendation has not been added yet
  • MIV-3457: Added the text "Review/" before the Sign Decision/Recommendation links on the MIVMain page
  • MIV-3458: Removed "Note:..." text from the Add/Edit Dean's Final Decision/Recommendation pages

The following enhancements/fixes have been implemented as of January 19, 2010:

  • View the MIV Version 3 (v3) Features
  • MIV-54: Add error or warning is issued when partial file names are entered into file upload utility. Validation will occur to verify the ".pdf" file extension and file type. An error message will notify user of invalid file types.
  • MIV-110: Sort packets by Vice Provost status. The v3 search page displays search options only available to users based on their role. The results therefore display the search criteria based on the user's role.
    All search results will display Locations of: Department, School/College or Vice Provost's Office. There will be radio buttons at the top of the search results page which will display dossiers located only at those same locations. Therefore, it will now be possible to view dossiers located only at the Vice Provost's location.
  • MIV-113: Need electronic signature for Dean's recommendation. Dean's Final Decision and Vice Provost's Final Decision, both electronic signatures will be included in v3. Note: Does not include department letter and FPC letter.
  • MIV-122: Need mechanism to delete users who leave UCD (packets and access). Note: Users can be deactivated/reactivated by any Administrator role for the location they are authorized for. For example, Department Admins can deactivate Department users. All MIV files and data will be saved indefinitely.
  • MIV-137: Allow level 2's to assign other level 2's. School/College Administrators can add other users as School/College Administrators and School/College Administrators can add other School/College Administrators as reviewers at the Department or School/College Administrators locations for a dossier.
  • MIV-204: Delete old packets from Packet Reviewers List. No reviewer can view an assigned dossier if the review period is not open or the dossier is at a different location than the reviewer has access. For example, Department reviewers cannot view a dossier at the School/College location.
  • MIV-245: Assign reviewers sometimes do not appear on reviewers list for packet. All Administrators will be able to view assigned reviewers in v3. Adminnistrators can only edit reviewers at their same role level or school/college - department. For example, if an MIV Administrator adds a cross school/college reviewer, the Department Administrator will be able to view that a cross school/college reviewer has been added, but he/she will not be able to edit (i.e., remove) them.
  • MIV-277: Need to remove School sort for levels that don't need it. The "School" sorting option under the "Merit/Promotion/Appraisal Packets" page has been redesigned and will not allow for this type of error. The v3 search page displays search options only available to users based on their role. The results therefore display the search criteria based on the user's role.

The following enhancements/fixes have been implemented as of June 22, 2009:

  • MIV-2420: Due to upcoming MIV system updates, the template forms for all letters have beem discontinued as of June 22, 2009.

The following enhancements/fixes have been implemented as of March 25, 2009:

  • MIV-2434: Added Internet Explorer 7 compatibility-mode to MIV for compatibility with Internet Explorer 8.

The following enhancements/fixes have been implemented as of March 9, 2009:

  • MIV-2413: Error no longer occurs when downloading from PubMed

The following enhancements/fixes have been implemented as of March 4, 2009:

  • MIV-2401: Add returned confidential letter warning text to "Other Letters" PDF upload preview pages.

The following enhancements/fixes have been implemented as of February 17, 2009:

  • MIV-2299: Paperless merit process: Only Level 1 users have access to move dossiers to and from the Vice Provost's Office.
  • MIV-2301: Paperless merit process: Only Level 1 users have access to move the MIV Archive link.
  • MIV-2324: Selecting PDF upload utility back button no longer redirects user to random data entry page.
  • MIV-2327: Packet Archive files no longer fails if there is an organization chart PDF file uploaded.
  • MIV-2333: Increased Engineering Annotation field to 4 characters on the publications form.
  • MIV-2334: MIV no longer displays pop-up for "This page contains both secure and non-secure items".
  • MIV-2361: Corrected spelling for Engineering - Mechanical & Aeronoutical

The following enhancements/fixes have been implemented as of January 21, 2009:

  • MIV-2328: Resubmitting packets to department or dean's office no longer displays the error page.

The following enhancements/fixes have been implemented as of January 5, 2009:

  • MIV-1596: HTML tags can no longer be entered in edit header fields.
  • MIV-1598: In design my packet, headers and sub headers now display headers with double quotes "example".
  • MIV-1843: CV/NIH document>Input fields superscript/subscript now appear formatted.
  • MIV-1856: Packet/CV/NIH>publications>adding format to superscripts/subscripts no longer duplicates in packet/document.
  • MIV-1986: Text with superscript/subscript loses formatting in CV/Packet.
  • MIV-2240: Teaching:Contact hours review now appears with decimal point.
  • MIV-2248: CV design page: unchecking content when the header is checked no longer causes the custom error page to appear.
  • MIV-2258: CV/NIH data page "from/to year" field entered publications will appear in document.
  • MIV-2260: Format options adding two different formats to same pattern do not work.
  • MIV-2261: Design my packet page "Loading..." text did now appears.
  • MIV-2262: Upgraded to latest version of iText
  • MIV 2276: Data entry Personal Information Error alert icon no longer displays in the status bar.
  • MIV-2286: Packet Design>On Manage Publication annotations page "Loading..." text was not disappearing.
  • MIV-2289: Design my packet page headers with subscript/superscript tags no longer converts to upper case after being edited.
  • MIV-2290: Removed reference to Publication Additional Information preview page that the data will appear in the NIH Biosketch.
  • MIV-2291: Design my packet page single quotes in headers no longer appear as HTML after the page is refreshed.
  • MIV-2293: Design my packet page Superscript/subscript in header no longer appear with HTML tags in Packet/CV.
  • MIV-2294: Design my packet page keyboard characters no longer appear as HTML in Packet/CV.

The following enhancements/fixes have been implemented as of December 17, 2008:

  • MIV-2222: Data entry additional information: adding section header save button was not working.
  • MIV-2223: Data entry Candidate statement year field validation message was not correct when a valuewas entered with a + sign
  • MIV-2242: Removed "Return Packet" button from MIV Archive.
  • MIV-2244: CV/NIH Data page year field validation message will was not moving with the field.
  • MIV-2246: Format Options entire field content checkboxes became disabled after the user selected the save button.
  • MIV-2247: Publication Import Data: importing files other than XML files did not give an error message.
  • MIV-2252: Publications forms: when text was entered in the scratchpad area the alert popup window would not disappear after clicking the OK button once.
  • MIV-2253: Added "Other Letters" link to help page.
  • MIV-2255: WYSIWYG table missing tbody tag caused a packet error.

The following enhancements/fixes have been implemented as of December 15, 2008:

  • MIV-53: Added PDF upload for Joint Appointment Dept Letter & Other Recommendation/Letter.
  • MIV-82: Added DESII PDF report upload.
  • MIV-99: PDF bookmarks were missing for PD, Org Chart, Dept Letter.

Includes additional data entry and packet changes for publication annotations (for Engineering only)*

The following enhancements/fixes have been implemented as of November 20, 2008:

  • MIV-2136: "Effective Date" is no longer dropped from Redelegated: Merit action RAF when Dean's Final Decision added
  • MIV-2144: MIV archive upgrade complete. Removed downtime message on "Completed Packet Archive" page and reopened MIV Archive.

The following enhancements/fixes have been implemented as of November 17, 2008:

  • MIV-2032: Queries used to display the "Merit/Promotion/Appraisal Packets" page updated to display new users
  • MIV-2036: Update CSV template instructional text to clarify use of numbers for status and pub-type
  • MIV-2105: Extend Teaching" Courses "Year" validation range to current year +1 (i.e., 2009)

The following enhancements/fixes have been implemented as of November 6, 2008:

  • MIV-2080: Presentations Location/Description field data corrections after publication punctuation database cleanup.

The following enhancements/fixes have been implemented as of October 23, 2008:

  • MIV-834: Greek characters in the "Display name" no longer appear as question marks on the letters pages.
  • MIV-1990: Span tags and other unused tags can cause errors when building the dossier.
  • MIV-2001: Dossier creation publication punctuation rules will now add a period after an author field that ends in a capital letter.
  • MIV-2002: Publication record lines will now align perfectly on the left.

The following enhancements/fixes have been implemented as of October 15, 2008:

  • MIV-1947: Removed trailing punctuation from publication data fields that affected the rules for punctuation display in dossier. You will need to recreate the dossier in order to display the correct punctuation.
  • MIV-1984: Removed trailing period in the "Title" field that follows ?, !, or " on PubMed results page.
  • MIV-1987: Fixed typo on Biosketch Form: "initial."
  • MIV-1991: Added text to publication "Title" field title to explain how MIV adds a period at the end of the data.
  • MIV-1992: Added Veterinary Medicine - "Wildlife Health Center" department.

The following enhancements/fixes have been implemented as of October 9, 2008:

  • MIV-1781: Labels and titles updated in the CV/NIH display options pages.
  • MIV-1962: Remove the ending periods from the "Title" field for records downloaded from Pub Med.
  • MIV-1982: Add downtime message to "Completed Packet Archive" page.

The following enhancements/fixes have been implemented as of October 1, 2008:

  • MIV-1544: Implemented consistent publication punctuation rules for the preview, packet and CV.
  • MIV-1916: Multiple names and IDs entered by users can no longer appear in newly created accounts.
  • MIV-1949: No longer validating the year field for Curricular Development "Academic Year."
  • MIV-1954: "Editorial Board" category now appears on the NIH Document if it is the only category selected on the NIH design page.
  • MIV-1961: Added additional informational text "We're sorry, MIV is unable to log you in! For an MIV account, please contact your department or school administrator."

The following enhancements/fixes have been implemented as of September 25, 2008:

  • MIV-1922: CV/NIH Document no longer displays HTML in place of some entered keyboard characters.
  • MIV-1923: Switching account from "Manage Publication Annotations" page and then using the browser back button no longer directs user to error page.
  • MIV-1929: Superscript/subscript in Personal Information "Display Name" no longer shifts CV/NIH "document name" on Select Data page.
  • MIV-1932: Updated the year text on Select CV/NIH Data page.
  • MIV-1936: Data Import template now imports "Publication Name."

The following enhancements/fixes have been implemented as of September 17, 2008:

  • MIV-1606: Vertical spacing now correct for the CV/NIH preview page heading, document name, and add button.
  • MIV-1826: CV/NIH data page "Year" fields are now validated.
  • MIV-1841: CV no longer gets an error when creating duplicate documents over a certain limit.
  • MIV-1849: Added instructional text to RAF "Note: Redelegated actions cannot have a Type of Action: "Promotion."
  • MIV-1855: Updated text on "View My Packet" page if a packet had not been created yet.
  • MIV-1857: Switching accounts from the CV menu page no longer switches back to the the originating user.
  • MIV-1869: Access Authorization is corrected so that authorization can be assigned to other users as required.
  • MIV-1889: Subscript and superscript now render for "Publications" after a data import is completed.
  • MIV-1892: Data import now includes all required fields.
  • MIV-1902: Import data with "Title" and "Series Title" no longer renders both as "Title" without any space/comma in between.
  • MIV-1917: CV/NIH data page "Check/Clear All" links now display the title tags.
  • MIV-1927: Proper error message is now displayed when entering an invalid "Year" on CV/NIH data page.

The following enhancements/fixes have been implemented as of September 8, 2008:

  • MIV-1893: Work Address now displays properly in the CV.

The following enhancements/fixes have been implemented as of September 4, 2008:

  • MIV-1844: CV data page check "List of Evaluations" no longer shows pseudo headers "Grants and Contracts" checked on design page.
  • MIV-1846: Error no longer displays in "View my packet" when there is "Extending Knowledge" report in the packet.
  • MIV-1864: Add URL to new feedback link for CV and NIH Biosketch survey.

The following enhancements/fixes have been implemented as of August 27, 2008:

  • MIV-1772: Personal: Additional Information; now appears in CV when just selecting section headers without content on the design page.
  • MIV-1813: New lines are rendered for fields in the CV RTF document.
  • MIV-1816: CV document displays all Personal Information titles for users without data, but they are set to print in the CV design page.
  • MIV-1829: Changing data selections and print/no print options for Committees no longer cause headers to be unselected.
  • MIV-1834: Selecting CV data on data page and design page no longer unselects print section headers.
  • MIV-1838: "Time" and "Description" column titles added to CV document.
  • MIV-1839: Space added in CV document for "presentation" month and title.
  • MIV-1840: Updated reference from "MAC" to "Mac" on WYSIWYG help page.
  • MIV-1842: CV/NIH document input fields no longer convert some keyboard characters into HTML.
  • MIV-1844: If only "List of Evaluations" is selected on the CV data page, the headers for "Grants and Contracts" no longer appear selected on the design page.
  • MIV-1852: Fixed ERROR" for users "view" existing packets but have not recently re-created their packet.

The following enhancements/fixes have been implemented as of August 20, 2008:

  • MIV-1768: "Lecture/Seminar/Lab/Others" title changed to "Lecture/Seminar/Lab/Other."
  • MIV-1815: CV RTF Additional Information data has correct spacing.
  • MIV-1817: Position Description data in the CV has a new line in between records.
  • MIV-1830: Finalized packet no longer missing Agricultural Experiment Station Report and Candidate Statement records/PDFs.
  • MIV-1833: When unchecking just headers "Personal: Additional Information" and "Area of Interest" in the CV Design page, the records now appear in the CV.
  • MIV-1837: When reviewing finalized packet, PDF files can now be opened.

The following enhancements/fixes have been implemented as of August 18, 2008:

  • View all the CV and NIH Biosketch (V2.1) Upgrades
  • MIV-1566: Increased the width of Course No. field in the packet.
  • MIV-1579: Preview for Manage Annotations for 'Presentations' started with comma(,). Comma has been removed.
  • MIV-1583: Employment History Job Title field is larger.
  • MIV-1818: Remove CV "Committees" header that appears when no committee data has been selected.
  • MIV-1819: "Personal Additional Info" and "Areas of Interest" will appear even if "Personal Information" is not selected on the CV data page.
  • MIV-1821: Presentations "day" field added to CV document.
  • MIV-1825: "Finalize My Packet" functionality is fixed.
  • MIV-1828: Presentations "Day" field will not appear in the CV if the "Month" is "none."

The following enhancements/fixes have been implemented as of July 24, 2008:

  • MIV-1552: Deleting single pattern in 'Manage Format Options' no longer removes input fields.
  • MIV-1553: ERROR: This record cannot be displayed ... message no longer appears when adding annotations to presentation records.
  • MIV-1557: Added candidate's name under "Contributions to Jointly Authored Works" packet section title.
  • MIV-1577: Faculty Access List Add button no longer produces system error page.
  • MIV-1584: In manage format option "Publications:Authors" now spelled incorrectly.
  • MIV-1592: No longer creates incorrect character in header when adding special characters in section headers or sub-section headers in "Design my Packet."

The following enhancements/fixes have been implemented as of June 30, 2008:

The following enhancements/fixes have been implemented as of March 31, 2008:

The following enhancements/fixes have been implemented as of November 14, 2007:

  • MIV-620: Response time for "Merits, Promotions, Appraisals" list and "List School Packets" is improved.

The following enhancements/fixes have been implemented as of October 16, 2007:

  • MIV-538: All publication records now correctly display "In Press" or "Submitted" on the Publications List. You will need to recreate the dossier in order for this change to happen.
  • MIV-542: Internal system change to prevent PDF files from being removed if the internal userid is not present.
  • MIV-551: Ending parenthesis was being dropped if name was highlighted.

The following enhancements/fixes have been implemented as of October 8, 2007:

  • MIV-613: Publications % Effort Report was appearing in the single file format after being sent to the department. This has been removed.

The following enhancements/fixes have been implemented as of September 10, 2007:

  • MIV-461: The link to send a joint appointment to the Dean's Office is fixed.
  • MIV-481: On the Dean's Final Decision template, the field title has been changed from "Reason for Denied or Modified" to "Dean's Comments."
  • MIV-484: An alpha character selection tool has been added to the top of the following reports: Switch Accounts, Merit/Promotion/Appraisal Packets, List School Packets and Members List.
  • MIV-527: The NIH Biographical Sketch form has been revised to the new SF424 (R&R) form. You will need to recreate the NIH Biographical Sketch in order to generate the new format.

The following enhancements/fixes have been implemented as of June 25, 2007:

  • MIV-450: The Employee ID fix for the CV Design. Employee ID's in the "Personal" data entry form should match the Employee ID's listed in the CV Design page and in the CV's.
  • MIV-451: The character limit has been extended beyond 256 characters for the "Author" field in all publications. The "Author" field for all publications will now accept entries longer than 256 characters.

The following enhancements/fixes have been implemented as of March 29, 2007:
Please send email to miv-project@ucdavis.edu if you experience any problems with these changes.

  • MIV-297: Citation storage changes: Each citation data element will need to be entered into individual text fields. Citation data will only be saved if it is entered into individual fields. The MyInfoVault system will combine the individual fields into a full citation for screen, packet, CV and NIH Biosketch presentation, etc. as needed. No additional formatting of data is required by the user. For more information see the Email Notice for MIV Citation Entry Change.

The following enhancements/fixes have been implemented as of March 23, 2007:

  • Capacity Planning: New servers are operational for development, test, and production environments.

The following enhancements/fixes have been implemented as of February 26, 2007:

  • MIV-226: Add Abstracts resequence utility and sort order by year and resequence within the year.
  • MIV-241: Remove % of effort from Publication data entry forms and "Design my packet - extensive."
  • MIV-269: NIH BioSketch Design screen: remove print/no print for NAME and POSITION TITLE
  • MIV-274 - Vista (new Windows OS) testing for compatibility with MIV - all testing successfully completed - no changes to MIV needed.
  • MIV-275: Add or Update Organizational Chart - Upload PDF page title incorrect.
  • MIV-286: Packet title for packets to archive for EDMS has 00 as month.
  • MIV-290: Change packet processing options for non-redelegated actions at the Vice-Provost's Office level.

The following enhancements/fixes have been implemented as of December 21, 2006:

  • MIV-157 - Resequencing for Presentations did not work and is now implemented.

The following enhancements/fixes have been implemented as of December 18, 2006:

  • MIV-139 - Research: Research Grants/Contracts: (Gift) errors 1) Assistant Researcher displays on the preview screen no matter what data you enter. However in the packet, Assistant Researcher does not display and PI Name does appear correctly (this is correct). But in the CV, Assistant Researcher does display (this is incorrect - should match packet).
    2) The purpose/goal now appears in the CV or Packet.
  • MIV-224 - Fix Main menu page - removed unneeded Utilities section. Utilities appeared twice. Both are not needed and have been removed.
  • MIV-225 - Updated Help page information.
  • MIV-236 - Updated NIH Biosketch Format for new form.
    NIH Biosketch has a new format. There are also some fixes for how the form has worked in the past:
    1) Leave the format but add the "reissued" footer on the bottom of the form per http://grants.nih.gov/grants/funding/phs398/biosketch.pdf
    3) Fixed headings to be consistent. Changed uppercase headings to match other headings (EDITORIAL BOARDS should be Editorial Boards and OTHER SUPPORT should be Other Support).
  • MIV-242 - Fixed back button navigation for Org Chart upload utility. The back button should go back to the Dept activities menu for Merit/Promotions/Appraisal Packets.
  • MIV-254 - Ag Experiment Station Report can be resequenced.
    The resequence button on Ag Exp Station project doesn't work. Resequence will ignore PDF uploads and only resequence entries entered in the form fields.
  • MIV-257 - Remove "Add/Edit Departments" and "Add/Edit Schools" links from Main Menu -> Control Settings -> The links have been removed as the web pages do not function correctly. New processes will be established when the architectural changes are complete.
  • MIV-258 - Vet Med Department Letter does not include the information from the Letter Information template
    The Vet Med Department Letter template for 'Letter Information' includes Date:, To:, From:, Re: fields. However, this information never appears in the department letter. This template is only used for Vet Med letters. D
  • MIV-272 - Pubmed download errors - due to changes by Pubmed for Publication Type
    Pubmed downloads received the following error for some but not all users:
    ERROR: java.sql.SQLException: You have an error in your SQL syntax; check the manual that corresponds to your MySQL server version for the right syntax to use near 't ',' '
    This error was due to the single apostrophe used in gov't after Pubmed made the following changes (as posted to the Pubmed site):
    With the introduction of the 2007 PubMed? system in mid-December, following annual year-end processing, all of the MeSH Category V terms will be identified as Publication Type (PT) values in the MEDLINE citations and the NLM Catalog records. In the past, the following terms were identified as MeSH Headings (MH) on the MEDLINE citations and NLM Catalog records:
  • MIV-278 - Reviewers list duplicated for some candidates.

The following enhancements/fixes have been implemented as of October 23, 2006:

  • MIV-249 - Corrected error when sending school/college dean signature authority via email.
  • MIV-250 - Main menu was not being created for some users.
  • MIV-251 - Corrected error in "Merit" selection for Vet Med Recommended Action Form. You will need to recreate the letter and packet to correct the Vet Med Recommended Action Form.

The following enhancements/fixes have been implemented as of October 13, 2006:

  • MIV-246 - Remove bogus signer "John P. Scientist" from the Vet Med Department letter template.
  • MIV-247 - Service - Administrative Activities was not appearing in the CV on production for some candidates.

The following enhancements/fixes have been implemented as of October 3, 2006:

  • MIV-243 - Recommended Action Form has been corrected to display the effective date and 'normal' action type on PDF form.

The following enhancements/fixes have been implemented as of September 29, 2006:

  • MIV-239 - Corrected error when uploading a department letter for Vet Med.

The following enhancements/fixes have been implemented as of September 26, 2006:

  • MIV-237 - The URL for the Vet Med Teaching Evaulation Web site was not being included in the packet document. You will need to recreate the packet to include the Vet Med teaching evalution URLs.
  • MIV-238 - When selecting List of Service category "Other University" and "Other-Non-University" these headings were getting mixed up in dropdown menu when reviewing the entry and the packet showed the incorrect heading for the List of Service. When you used the drop down menu you get "Other Non-Universisty" however when you view the packet the heading was "Other University." If these categories have been used, you will need to verify the data entry and/or select the correct category (Other-University or Other-Non-University) if necessary and then recreate the packet to correct the titles.

The following enhancements/fixes have been implemented as of September 25, 2006:

  • MIV-50 - Service - Administrative Activities is now showing in the CV. (Completion for MIV-50 from September 11, 2006)
  • MIV-211 - Eliminated the font size column in "Design my packet - extensive"
  • MIV-212 - 'No print' setting no longer reverts back to 'Print' for various sections in "Design my packet - extensive."
  • MIV-213 - In the Packet Global Format Options, no longer removes the selection list in the "Font" Column and now display the fixed value "12pt."
  • MIV-214 - In "Design my packet - extensive" fixed many entries in the "Published Writings" section; Journals, Book Chapters, Letters to the Editor, Books (Editor), Book Reviews, Books (Authored), Limited Distribution, Alternative Media, and Abstracts that only showed the entry number for "In Press" and "Submitted."
  • MIV-215 - In "Design the layout of my CV fixed many entries in the "Published Writings" section; Journals, Book Chapters, Letters to the Editor, Books (Editor), Book Reviews, Books (Authored), Limited Distribution, Alternative Media, and Abstracts that only showed the entry number for "in press" and "submitted."
  • MIV-216 - In the packet "Contributions to Publications" section, corrected the column % widths. The font size previously had defaulted to "-1" (10pt); with the change to 12pt as the standard size the first column was too narrow so what was supposed to display as: # Paper
    wrapped to become:
    #
    Paper
  • MIV-217 - Entries in the packet were commonly split across 2 pages. Corrected to require a minimum amount of space on the page before starting a new entry. This will prevent many, but not all, cases of widows/orphans in the "Contributions" section. A very long entry for "Title", "Roles of Authors", or "Significance of Research" may cause the entry to exceed the reserved space and still break across the page.
  • MIV-218 - Corrected looping in resequence utility when the top row was selected for moving up one row. Created high CPU load devoted to Tomcat process.
  • MIV-219 - Packet create and PDF upload errors no longer occur when symbolic link to AFS directory is removed by returning Org Chart and VetMed formatted Department Letter, and regular Department Letter.
  • MIV-220 - Various minor changes in places that just assumed <font size="-1">
  • MIV-228 - Service - Administrative Activities: SQL erorr no longer occurs when adding a new entry for "Service - Administrative Activities."
  • MIV-229 - Corrected SQL errors when viewing the Archive Packet List (for Department Admin - Level 2)
  • MIV-230 - Several users were missing "Extending Knowledge" related headers in "Design my packet - extensive" due to the recent addition of these categories. Earlier users didn't have them:
    Broadcast, Print, or Electronic Media
    Workshops, Conf., Presentations And Short Courses
    Other
  • MIV-231 - "Alternative Media - In Press" header is no longer mis-labeled and print/no print changes are now being saved.

The following enhancements/fixes have been implemented as of September 11, 2006:

  • MIV-48, MIV-167 - The standard font size for the packet is 12pt. You will need to recreate the packet to set the standard 12pt font size.
  • MIV-211- The font size standard (12pt) for all packets is no longer modifiable.
  • MIV-220 - Lines in the packet that were orphaned or appeared on the next page when the 12pt font was selected will be correct once the packet is recreated. You will need to recreate the packet to correct any orphaned lines.
  • MIV-150 - Incomplete Joint Appointment packets were being created for some candidates.
  • MIV-151 - The last footnote option appears in the footnote drop down until it's added to a publication and then it disappears as an option. The footnote is "@*X+= Refereed. Publication included. Most significant works. Major mentoring role."
  • MIV-50 - Service - Administrative Activities was not showing up in the packet or Design Packet.
  • MIV-154 - Letters to the Editor In Press and Letters to the Editor Submitted were not showing the letter information. Only the number '1' or '2', etc. was displayed.
  • MIV-155 - Corrected errors that occurred when moving sections up or down in the CV.

The following enhancements/fixes have been implemented as of May 25, 2006:

  • MIV-131 - Fixed display for "Presentations" in the packet. Added comma and space between the month and description.

The following enhancements/fixes have been implemented as of April 13, 2006:

  • MIV-132 - Added ability to add/edit FPC Comments at the Dean's Office without having to return the packet to the FPC. Includes fixes that caused comments to disappear after they were corrected and then sent back to the Dean's Office.
  • MIV-160 - Multiple packets are prevented from being submitted to departments while the current packet is in progress at any level (Department, Dean, Vice-Provost).
  • MIV-112 - Footnote changes:
    X*+ = Publication included in the packet. Most significant works. Major mentoring role.
    @*X+ = Refereed. Publication included in the packet. Most significant works. Major mentoring role.
  • Electronic Document Management System (EDMS) archive implementation is complete.

The following enhancements/fixes have been implemented as of March 7, 2006:

  • MIV-128 - 'Extending Knowledge' now appears in the packet for the secondary department/joint appointments.
  • MIV-89 - Duplicate candidates appearing on the Reviewer's list has been resolved.

The following enhancements/fixes have been implemented as of January 24, 2006:

  • MIV-85 - The "Other Letter/Recommendation" is now included in the email attachment via the disclosure statement emailed to the candidate when the letter is marked yes for candidate to see.
  • MIV-85 - A reminder is presented to review the settings for attaching the "Other Letter/Recommendation" in the emailed disclosure statement to the candidate.
  • MIV-85 - "Other Letter/Recommendation" now appears for packet reviewers.
  • MIV-118 - Editorial & Advisory Boards - the year for the entry is no longer listed in the packet twice and remarks are now included for the entry in the packet.

The following changes have been implemented as of January 18, 2006:

  • MIV-135 - University employee IDs have been populated in the MIV Personal Information data. This ID can not be changed.
    Notice to Department or School Administrators who set up new accounts using the 'Add a New User' feature: The UCD LoginID will be verified so that a correct employee ID is also populated for new users. MIV uses the main campus directory web page service (LDAP) to verify the UCD LoginID. If MIV can not verify the UCD LoginID, it will alert you that the information provided is incorrect and to contact MIV support.

The following enhancements/fixes have been implemented as of December 21, 2005:

  • MIV-92 - Alternative Media Publications: Author, Co-Author, Media Type & type choices are not needed and have been removed.
  • MIV-55, MIV-131 - Presentations: Data entry preview, resequence utility, and packet are now in date order and the month now appears as month followed by a comma and then the title.
  • MIV-101 - Transfer of Limited Distribution paper to Book Reviews: Program error has been fixed.
  • MIV-104 - Publication URLs: URLs that are too long may cause publications to print off the page. Added a "Click Here for Article" link for Publication articles, rather than displaying the entire URL.
  • MIV-107 - Clinical: Additional Information: Not needed and has been removed.
  • MIV-108 - Research (All Grants/Contracts screen): Two typos have been fixed.

The following enhancements/fixes have been implemented as of November 21, 2005:

  • MIV-78 - Presentations Resequence Utility returned to Lectures/Seminars/ Labs/Others screen rather than Presentations screen.
  • MIV-83 - Resequence Utility added for Special Advising & Curricular Development.
  • MIV-96 - Fixed 1h, 2h, 3h roles to access data as required & removed an old CRC message.
  • MIV-97 - Fixed bug that caused some data entry menu items to be missing from the data entry screen for some users.
  • MIV-166 - Moved "Training Grants" from Teaching to Research Category.

Other enhancements to MyInfoVault

Ongoing Maintenance
Maintenance to fix bugs and add enhancements as required.

Known bugs

Note: MIV-### is the assigned issue number for the bug.

These fixes will be included with Ongoing Maintenance.
MIV-271: iText thread timing. Since it is run as a separate thread, the iText process may not be finished when the application links to it. This will generate the message in the Adobe Reader about the file being damaged.
MIV-1593: In Design my packet inconsistent behavior of Edit Headers Save button.
MIV-2014: Packet/CV publication punctuation rules should not add a period to author/title that ends with period followed by other punctuation.
MIV-2251: Wysiwyg cannot apply superscript/subscript to new record with special characters.
MIV-2176: Safari: WYSIWYG special character palette inserts special character to the previous location instead of at cursor location
MIV-2243: WYSIWYG Edit form error when the user presses both the save and cancel button.
MIV-2249: Custom error message can not be sent if "From" email address is incorrect.
MIV-2254: All non-required fields should have validation messages instead of just required field message if possible.
MIV-2256: Publications year field validation message do not move with field when text entered in scratchpad area.
MIV-2257: Year fields validation message is not consistent when enter negative or positive value.

Other Enhancements

Note: MIV-### is the assigned issue number for the enhancement. These enhancements are being included in the phases for other enhancements to MyInfoVault.

Standardize Date Formats
MIV-192: Standardize date formats. This enhancement will be included with ongoing maintenance.

Federation Voting & Letters
MIV-202: Federation voting will require more letters for joint appointments. This enhancement will be included with ongoing maintenance.

Position Description
MIV-227: Position Description Upload Utility. This enhancement will be included with ongoing maintenance.

School of Medicine, Health Sciences Clinical Professor Promotions
MIV-248: School of Medicine, Health Sciences Clinical Professor title for promotions. This enhancement will be included with ongoing maintenance.