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MyInfoVault User Focus GroupMarch 14, 2008, 63 Mrak Minutes Present: Cynthia Anderson (MCB), Crystal Barber (Academic Personnel), Julie Fritz(CAES: Dean's Office), Carolyn Borgnino (Academic Personnel), Sharon Boylan (Microbiology), Nanci Bristowe (CBS: Dean's Office), Amy Burnham (Vet Med), Cherie Felsch (VM: Dean's Office), Joyce Johnstone (IET), Connie Melendy (Academic Personnel), Carolyn Murdock (SOM: Anesthesiology) Paula Nasater (ESP), Ellie 0'Shea (Med: Biochem & Molecular Med), Cynthia Roberts (NPB), Dave Shelby (IET), Jan Weir (SOM: Dean's Office), Everett Wilson (Academic Personnel) Connie Melendy welcomed the user group attendees and announced that Version 2 (V2) of MyInfoVault will be released June 30, 2008! The revised release date (previously fall 2008) is the result of Academic Personnel and IET working collaboratively to identify other options for improving the schedule, such as adjusting the quality assurance testing and user testing schedules. A smaller group of expert users will test in order to compress the user testing phase and deliver V2 on June 30, 2008. In addition the CV and NIH Biosketch module will be updated but won't be ready for the V2 release. Therefore, the CV and NIH Biosketch will be temporarily unavailable after June 30, 2008. The CV and NIH Biosketch features are expected to be available again in fall 2008. Connie reviewed the advisory structure for MyInfoVault which includes:
Connie reviewed additional enhancements being considered for MIV. These enhancements are being reviewed by the development team, the steering committee, and user group:
Connie also shared information about a recent visit to the UC Riverside campus to review the eFile system. UC Riverside has done a nice job. Their system is being used by senate faculty only at this time. They have several systems in place that are integrated nicely with eFile: Identity management system, online course evaluation system, and a faculty workload data system. They made an early decision to not include many formatting options. Joyce Johnstone provided an update on the status of Version 2 enhancements and background on the HTML formatting previously allowed in MIV. During the testing phase in spring 2007 for the Version 2 enhancements, a considerable number of incorrectly formatted HTML tags were found in the existing database, which caused errors when creating the PDF packet. In general the practice to enter HTML codes with the data has been problematic on many levels:
Therefore an important decision was made to change the process of formatting data in MIV.
Joyce provided a demonstration of the new Format Options feature for formatting fields and patterns within fields for publications. A sample of the Valid HTML Report was reviewed to show the type of report schools and colleges will receive to help them identify formatted data. Re-applying the formatting is optional. Formatting can be re-applied after V2 is released on June 30, 2008. A handout FAQ for Format Options was also reviewed to address any questions about the formatting options and report. Carolyn Borgnino provided a demonstration of the V2 features:
User Feedback
If you are interested in helping to shape MyInfoVault by participating in a focus group, send an email to:miv-help@ucdavis.edu. |
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