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During the 07-08 transition year, the project needs a brochure to provide a first point of contact for instructors who are new to SmartSite.
Audience
Instructors who are not familiar with SmartSiteAll potential faculty and staff users.
Goal
Increase the number of course sites throughout 2007-08
Distribution Points
- New Faculty Orientation
- Mediaworks
- TRC
- Training Sessions
- Departmental Presentations
- Faculty Mentoring Faculty Meetings
- More Thoughtful Teaching Events
- ET Partners
- IT Express
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Is your course in a class of its own?
Simplify your workload.
Create a SmartSite to meet your unique teaching, research and collaboration needs.
SmartSite can help to:
- Reduce paper work
- Share class materials
- Collect and grade assignments
- Communicate with students
- Organize lectures
- And more!
What is SmartSite?
SmartSite is a sophisticated set of web-tools designed for higher education. It is also UC Davis' new course management and collaboration system powered by Sakai, a software development effort that brings together one hundred plus educational institutions.
Like Mozilla's Firefox web browser, SmartSite is part of an open-source community dedicated to the success of a particular piece of software. UC Davis' active participation in the Sakai Project (sakaiproject.org) insures that our campus and other members like Michigan, Cal and Stanford have an evolving set of web tools that can be tailored by each institutions' community of users.
How are other instructors using SmartSite? or How will you use SmartSite?
Faculty Profiles (We can change these):
Roger MacDonald
Kristina de Korsak
Susan Keen
Milmon Harrison (Need to get Photo/Quote; use place holder if needed)
Why should I use SmartSite?
SmartSite can help simplify your workload by providing useful web-tools for your unique teaching, research and collaboration needs.
Another reason to begin using SmartSite is that MyUCDavis' set of course tools will be retired in 2008-09. We encourage all instructors to export their content from MyUCDavis and import it into SmartSite using a few easy, well-documented steps. Please email smartsite-help@ucdavis.edu more information.
Which tools are right for me?
One of the strengths of SmartSite is its expanding and diverse tool set. But when you are getting started, this can be a bit overwhelming. The tools you use will depend on tangible things such as class size, course format and subject as well as intangibles like your teaching style and comfort with technology. We recommend picking one or two reasons for using a site and starting with the default tool set. You can always add or subtract tools as they are needed. Sites are scalable; so establishing how sophisticated or simple your site will be is a matter of assessing your course's particular needs.
Use SmartSite's default course tools to:
Improve communication with your students
Chat
- Hold real-time, unstructured conversations
- Create an "Online Office Hours" chat room for student questions and answers.
Announcements
- Announce a change in time or location
- Post documents that have had errors corrected
Mailtool
- Send a student, group of students, class section, or your TAs, private or public messages.
- Collect all course related emails without searching your in box
Email Archive
- Contact all site participants with one email
- View and collect messages sent to your site's unique address
- Send large files to your site and provide a link to site members
Encourage collaboration among students
Wiki
- Easily change and create web pages
- Create Wikipedia-like entries for course terms and topics
- Have students collaborate on writing assignments
Promote independent and self-paced learning
Forums
- Create an unlimited number of discussion forums for your course
- Continue class discussions online
- Build an answer base; keep useful discussions for reference by future students
Share materials with students, TAs and colleagues
Resources
- Share materials securely with members of your site
- Upload files word processing documents, spreadsheets, slide presentations, and videos
- Create and post HTML (web) pages and simple text documents
- Share links to useful web sites.
- Use folders to organize your class materials by topic, lecture date, section, etc.
- Control who can access and add to different folders
- Set a start and/or end time to show or hide materials
- Post weekly readings
- Archive important documents like exams without showing them to students
Web Content
- Display an important website within your worksite's menubar.
- Provide prominent links to your department, personal homepage, research group and other frequently referenced websites
Automate processes and reduce paperwork
Assignments
- Create, distribute, collect, and grade online assignments
- Assignments are private; student submissions are not visible to other users of the site
- Choose from multiple grading options, including letter grades, points, checkmarks, pass/fail, or ungraded.
- Return assignments, with or without grades, for re-submission
- Download all student submissions at once
- Release student grades with comments
Gradebook
- Calculate and store grade information and distribute it to students online
- Autocalculate course grades, with the ability to override any letter grade
- Define course letter grades based on a 100% scale
- Add, view, edit, and release point values of assignments and/or assessments to students
- Enter, view, edit, and release to students scores, grades, and comments
- Transmit point based grades to the Gradebook from other tools such as Assignments to create an entry and record student scores
- Export class rosters, scores and grades to Microsoft Excel (in .xls or .csv format)
- Import assignment scores from a spreadsheet (.csv) files
- Let students view their scores and grades
- Submit final grades to the registrar
Organize and Manage your course
Syllabus
- Create an official outline for your course
- Easily edit and enter a course outline directly into SmartSite
- Link to a syllabus you or your department has prepared an online
- Share your course with the general public or just to members of your course
Schedule
- Post items in a calendar format by day, week, month, year, or flat list view
- Post readings for each class on the day they are due to be read
- Set deadlines for research, group, and department projects
- Get an overview of all your course schedules in MyWorkspace
- Add multiple attachments
- Print an Adobe PDF file of any view of a Schedule
Section Info
...
Group/Location | Total | Notes |
|---|---|---|
IT Times | 13,000 | From I&E |
ATS | 1,000 | Per Liz |
Ladder-Rank Faculty | 1,500 | Estimate, # from Linda tomorrow |
Other Teaching Faculty | 1,000 | Estimate, # from Linda tomorrow |
Researchers | 1,600 | Estimate, # from Linda tomorrow |
Student Assistants | 1,200 | Estimate, # from Linda tomorrow |
SmartSite Training Sessions | 400 | CO Estimate |
IT Express | 500 | CO Estimate |
TRC | 250 | CO Estimate |
NEO | 200 | CO Estimate |
Senior Advisors, Vice-Chancellors | 125 | Bb Estimate |
IETLC | 100 | Bb Estimate; 10 per member |
MU Info Booth | 100 | CO Estimate |
TIF | 50 | - |
ADMAN | 75 | - |
CODVC | 50 | - |
CCFIT | 50 | - |
Total | 22000 | - |
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Panel 1(Cover)
Connect
how you teach
how you learn
how you work
Online
Discover
smartsite.ucdavis.edu
The Web tools that grow with you
Panel 2-3 (Overview and Intro)
SmartSite connects you. SmartSite grows with you. SmartSite is our evolving online collaboration and course management system.
Since the pilot began on campus in 2006, instructors in the <<English Department>> have discovered SmartSite tools that let them connect their students with class materials. Instructors in the <<Geology Department>> have discovered SmartSite tools that let them manage and distribute grades. And instructors across campus have discovered SmartSite common spaces that connect students with ideas and with each other.
Researchers in <<the College of Engineering>> have discovered how to coordinate cross-campus projects using SmartSite. Staff members from <<the Office of Administration>> have connected to simplify and enhance collaboration. They have discovered how to share documents, post announcements, work on drafts, coordinate committee work, track progress on projects, and communicate with team members in other departments, at any time.
SmartSite brings our community a rich and evolving set of Web tools currently in use by colleagues at more than a hundred universities. We have adapted them especially for use here at UC Davis. It's a flexible framework that over time will enable us to add new tools contributed by the higher education community around the world.
We invite you to connect with SmartSite by discovering how the default tool set outlined here can improve your academic life today, and prepare your courses and projects for what's ahead.
Panel 4 (Communicate with students)
Announcements
? Announce changes in course time or location
? Send updated versions of writing assignments
Chat
? Have real-time, unstructured conversations
? Hold "Online Office Hours"
? Answer questions during discussion sections
EmailArchive
? Find course-related messages quickly
? Use the course email address for class mailings
? Send attachments without clogging email accounts
MailTool
? Contact individuals or groups without knowing their email addresses
? Send private messages to groups working on specific projects
? Save or hide messages from site participants
Panel 5 (Encourage collaboration)
Wiki
? Create and edit Web pages
? Develop a "Wikipedia" of specific course terms and topics
? Create and monitor collaborative writing assignments
Forums
? Continue class discussions online
? Build an "answerbase" for future students
? Quantify student participation by forum entries
Panel 6 (Share course materials)
Resources
? Share lecture notes, weekly readings, slides, links, audio and video in a secure environment
? Organize and release materials by topic, lecture date, or section
? Archive important documents
Schedule
? Organize material in a calendar format
? Post readings by the due date
? Set exam dates and project deadlines
Syllabus
? Create an official course outline
? Enter and edit course outlines directly into SmartSite
? Link to an online syllabus
WebContent
? List Web links in the worksite menubar.
? Provide prominent links to departmental or personal Web pages
? Create and store links to resource Web pages
Panel 7 (Manage your course)
Assignments
? Collect and grade assignments online
? Download all student submissions at once
? Release student grades with comments
Gradebook
? Calculate and store grade information online
? Export class rosters and grades to Excel
? Submit final grades to the Office of the Registrar
Section Info
? Manage sections of lectures, labs, discussions, or studio work
? Work with other tools such as Announcements and Gradebook
Site Info
- View and change information about a site
- Select the tools available to the site
- Display a participants list
- Decide who has access to the site
- Publish a course site after its been developed
- Alter your site's appearance and description
For a complete list of SmartSite tools, please visit http://smartsite.ucdavis.edu
How do I create a SmartSite?
If you are an instructor of record and would like to create a standard course site, please take the following steps:
- Login at smartsite.ucdavis.edu
- Click "WorkSite Setup" in the menu under "MyWorkspace"
- Create a site by clicking "New"
- Select a course and the sections to be included in your site
- Click "Continue" after:
- Viewing your course's default tool set
- Entering a unique course email address
- Viewing the default "Site Status" page
- Click "Create Site"
How do I add TA's to my course site?
- Click "Site Info" for your course site
- Click "Add Participants"
- Enter your TAs' email addresses
- Click "Assign all participants to the same role"
- Click "Continue" and then "Finish"
Where can I find help?
SmartSite features contextualized help. Click the "?" button in the frame of the tool you're working in and SmartSite Help will open to the correct entry. For instance, if you are creating a course site, click the "?" in "WorkSite Setup" to find detailed instructions on this process.
For technical assistance or questions that are not answered in the Help section, please contact:
IT Express
This campus service is available to ? Keep track of TA participation and teaching
Panel 8 (Back)
Did you know?
Clicking the "?" icon on any page takes you directly to the help page for that specific tool
How do I get technical assistance?
IT Express
The campus computing help desk can help you set up a SmartSite account and answer questions about using your SmartSite tools.
Contact IT Express at Telephone:
(530) 754-HELP (754-4357)
Drop In: 182 Shields Library
Email: smartsite-help@ucdavis.edu
or in-person at Shields Library http:// Web: itexpress.ucdavis.edu
IET Logo
Copyright information
Panel 9
Is there SmartSite training available?
Teaching Resource Resources Center (TRC)
The Teaching Resources Center (TRC) has as its primary goal the improvement of of the TRC is to improve instruction at UC Davis by enhancing teaching and learning opportunities for faculty and teaching assistantsinstructors. Visit their calendar and sign up for one of the many different SmartSite training sessions and pedagogical events like the quarterly series on "More Thoughtful Teaching." the Calendar section of their Web site for more information and to register for upcoming SmartSite training sessions. Space is limited.
Contact the TRC at Telephone:
(530) 752-6050
Drop In: 17 Wellman
Email: trc@ucdavis.edu
or in-person at 17 Wellman http:// Web: trc.ucdavis.eduWhat about
Panel 10
Can I get one-on-one or drop-in SmartSite help and support?
Education Technology (ET) Partners
Student technology advisers who are specially trained in the applications commonly used in teaching at UC Davis (including all of the tools in SmartSiteall SmartSite tools (as well as in other common teaching applications used on campus) are available for ad hoc, one-on-one consultation via . Either drop - in or at a faculty member's meet them at your office.
Contact the ET Partners program at:
Telephone: (530) 754-2115
Drop In: Surge II
Email: etpartners@ucdavis.edu
or in-person at Surge II http:// Web: etpartners.ucdavis.eduInterested in learning more about how your peers use SmartSite and other
Panel 11
How are other instructors using SmartSite and new educational technology?
Faculty Mentoring Faculty Program (FMFP)
The FMFP provides UC Davis instructors This program provides faculty an opportunity to mentor and to learn from other faculty interested in instructional technology and innovative teaching. Visit fmfp.ucdavis.edu to learn more about this quarter's presentations and Managed by Andy Jones, a longtime user of instructional technology on campus, the FMFP helps to guide faculty through the technical and pedagogical opportunities offered by the many SmartSite tools. Visit the Web site for more information, to view videos of past sessions, and to learn about upcoming presentations.
Contact Telephone (Andy Jones, FMFP Program Manager at):
(530) 752-3408
Email: aojones@ucdavis.edu
Web: fmfp.ucdavis.edu
or RSVP for an upcoming at trc.ucdavis.edu http://smartsite.ucdavis.eduIET Logo
Copyright information
Panel 12
I have content in MyUCDavis. What will happen to it?
Course content and data in MyUCDavis will be accessibly after these course tools are retired in 2008-2009. The option to use the WebSite builder, Quizbuilder and Gradebook tools will be disabled; the portal itself will continue to be available.
Content from the WebSite builder and QuizBuilder tools can be imported into SmartSite using a few easy, well-documented steps. The Gradebooks in MyUCDavis cannot be imported into SmartSite; they can however be exported from MyUCDavis.
Please email smartsite-help@ucdavis.edu with any questions or concerns about importing content into SmartSite of exporting content from MyUCDavis.