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• export a question pool from MyUCDavis
• export/import associated media files from MyUCDavis
• import a question pool to Samigo

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Analysis of current MyUCDavis data indicates that there are 281 potential faculty who would desire the ability to export their question pools. At least 60 of these faculty also have some questions organized in collections for ease of management.

Important numbers to consider:

• 281 valid question pool owners of 9650 total questions
• 98% of owners manage question pools with containing 1-299 questions
• 60 valid owners of 197 collections
• 98% of collections contain 1-43 questions
• 2% of valid questions are non-importable calculated questions

The six instructors with question pools with of more than 300 questions may require assistance to successfully import and manage their question pool migration to Samigo. Those instructors with collections may find migration easier if the there is an export function is added to the collection screenfor collections, since they will be able to organise their content in into subpools immediately after import.

The gap analysis concludes that most features will be neutral or show a gain as imstructors instructors move from using Quiz Builder to using Samigo. Those gains
The positives of question pool migration include:

• the ability to delete a question allowing for better question pool management
• more flexible, multi-level question pool design
• future potential for sharing question pools via an export/import or access management process
• all question types, except for the 2% calculated types, will migrate
• media files will migrate to Samigo , - although a manual process is required to add them media to questions

Design

The question pool and collection export processes will be made available for each individual with access to MyUCDavis cms and content in his/her question pool. The export function will check that questions or collections are available, respectively, before it is available on the screen.

The migration path will exist of a function in Quiz Builder to download/export a single xml and/or a zip file containing question media. The process will mirror the existing Export Quiz function by opening up a new window with export information and a description of how to export from Quiz Builder and import into Samigo. Faculty and/or staff can then import the xml file in Samigo's pending Import Pool function or copy the zip file media to their Sakai course website via WebDav.

Desired features of a migration tool are:

1. Faculty, staff and TAs can export and import questions by question pools or collections
2. The process closely models existing processes, providing for maximum ease of use.

Proposed Question Pool/Collection Export/Import Process

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How can qpools be exported from my and imported into sakai?

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1. The user chooses the Quiz Builder link on their MyUCDavis cms navigation.
2. Clicks on either the Edit/Browse Questions or Edit/Browse Collections from the Quiz Builder sub-menu.
3. The link Export All Questions or Export Collection appears on the respective screen if questions and collections exist.
4. After selecting either link, a new window will open with the following information:
   • the title 'Export All Questions as Question Pool' or the name of the collection at the top of the screen
   • export/import instructions for migration from MyUCDavis to Samigo
   • single button labeled 'Download' for downloading the question pool/collection as an xml file
   • question pool/collection export notes detailing the differences between question types in the two systems
   • question pool/collection export notes listing media files available for download via a 'Download Zip File' button
5. After selecting the 'Download' or 'Download Zip File' button, the user is prompted to choose a download location for the file.
6. The user saves the xml or zip file to their local machine.
7. The user opens Sakai, and then Tests & Quizzes, if importing a question pool or collection xml file, and then:
   • user selects Import on Question Pools screen after selecting Question Pools
   • user selects Browse to select the xml file from their local system
   • user selects Import to import the question pool
8. The user opens Sakai, and then Resources, if importing a media zip file, and then:
   • user selects Upload-Download Multiple Resources
   • user follows instructions for using WebDav
   • user unzips his/her media file to export the files into Resources
   • user may then manually add each image to each question as desired