A distribution group, or distribution list, is a collection of two or more people that appears in the global address book. When an email message is sent to a distribution group, it goes to all members of the group. This mail comes directly into their own mailbox and not to a separate mailbox.
As a requirement for their positions, many staff members are added to distribution groups. At SHDS we add position groups to distribution groups and not individuals. A position group is a collection of people that all share the same job title or position.
When an employee is hired, they are added to a position group which gives everyone with the same position the same access to resources, permissions, and distribution groups. This reduces maintenance, setup times, and ensures consistency.
Requesting that staff members be added to a group
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Once we have the request, we will add the position group to the distribution list. That , if the staff member is in a position group. Adding the position group to the distribution group means everyone in the position group will receive mail sent to the distribution group. The next time a person is hired for that position, they will already have access to the distribution group.
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A position group is a collection of people that all share the same job title or position. |
Finding a distribution group’s complete name
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