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Need help managing a class?

Simplify your workload.

Create a SmartSite for your unique teaching needs.

SmartSite can help to:

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Panel 1(Cover)

Connect
how you teach
how you learn
how you work
Online

Discover
smartsite.ucdavis.edu

What is SmartSite?

SmartSite is a sophisticated set of web-tools designed for higher education. It is also UC Davis' new course management and collaboration system powered by Sakai, a software development effort that brings together one hundred plus educational institutions.

Like Mozilla's Firefox web browser, SmartSite is part of an open-source community dedicated to the success of a particular piece of software. UC Davis' active participation in the Sakai Project (sakaiproject.org) insures that our campus and other members like Michigan, Cal and Stanford have an evolving set of web tools that can be tailored to each institutions' community of users.

7 Faculty Profiles spaced throughout document:
Roger MacDonald
Kristina de Korsak
Susan Keen
Milmon Harrison (Need to get Photo/Quote; use place holder if needed)

Why should I use SmartSite?

SmartSite can help simplify your workload by providing useful web-tools for your unique teaching, research and collaboration needs.

Also, MyUCDavis' set of course tools will be retired in 2008-09. We encourage instructors to export content from MyUCDavis' WebSite builder and QuizBuilder tools and import it into SmartSite using a few easy, well-documented steps. MyUCDavis Gradebooks can be exported from the system, but can not be imported into SmartSite at this time. Your data on MyUCDavis will be accessible in the future, but the option to use the course tools will not. Please email smartsite-help@ucdavis.edu with any questions or concerns.

Which tools are right for me?

One of the strengths of SmartSite is its expanding and diverse tool set. The tools you use will depend on tangible things such as class size, course format and subject as well as intangibles like your teaching style and comfort with technology. We recommend picking one or two reasons for using a site and starting with the default tool set of course tools described on the next few pages. You can always add or subtract tools as they are needed.

Communicate with students

Chat

The Web tools that grow with you

Panel 2-3 (Overview and Intro)

SmartSite connects you. SmartSite grows with you. SmartSite is our evolving online collaboration and course management system.

Since the pilot began on campus in 2006, instructors in the <<English Department>> have discovered SmartSite tools that let them connect their students with class materials. Instructors in the <<Geology Department>> have discovered SmartSite tools that let them manage and distribute grades. And instructors across campus have discovered SmartSite common spaces that connect students with ideas and with each other.

Researchers in <<the College of Engineering>> have discovered how to coordinate cross-campus projects using SmartSite. Staff members from <<the Office of Administration>> have connected to simplify and enhance collaboration. They have discovered how to share documents, post announcements, work on drafts, coordinate committee work, track progress on projects, and communicate with team members in other departments, at any time.

SmartSite brings our community a rich and evolving set of Web tools currently in use by colleagues at more than a hundred universities. We have adapted them especially for use here at UC Davis. It's a flexible framework that over time will enable us to add new tools contributed by the higher education community around the world.

We invite you to connect with SmartSite by discovering how the default tool set outlined here can improve your academic life today, and prepare your courses and projects for what's ahead.

Panel 4 (Communicate with students)

Announcements
? Announce changes in course time or location
? Send updated versions of writing assignments

Chat
? Have real-time, unstructured conversations
? Hold "Online Office Hours"

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Announcements

• Announce last minute changes
• Send reminders about upcoming events, tests, readings, etc.

Mailtool

• Easily contact site members and groups without entering an email address
• Send private or public messages

Email Archive

• Collect and view course related emails without searching your in box
• Contact all site participants with one email
• Send attachments to your site without clogging email accounts

Encourage collaboration

Wiki

• Easily change and create web pages
• Create Wikipedia-like entries for course terms and topics
• Have students collaborate on writing assignments

Forums

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? Answer questions during discussion sections

EmailArchive
? Find course-related messages quickly
? Use the course email address for class mailings
? Send attachments without clogging email accounts

MailTool
? Contact individuals or groups without knowing their email addresses
? Send private messages to groups working on specific projects
? Save or hide messages from site participants

Panel 5 (Encourage collaboration)

Wiki
? Create and edit Web pages
? Develop a "Wikipedia" of specific course terms and topics
? Create and monitor collaborative writing assignments

Forums
? Continue class discussions online
? Build an "answerbase" for future students
? Quantify student participation by forum entries

Panel 6 (Share course materials)

Resources

...

? Share lecture notes, weekly readings, slides, links, audio and video in a secure environment
? Organize and release materials by topic, lecture date, or section

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? Archive important documents

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Web Content

• List web links in your worksite's menubar.
• Provide prominent links to your department, personal homepage, etc.

Organize Classes
Syllabus

• Create an official outline for your course
• Easily edit and enter a course outline directly into SmartSite
• Link to a syllabus you or your department has prepared an online
• Share your course with the general public or just to members of your course

Schedule

• Post items in a calendar format by day, week, month, year, or flat list view
• Post readings for each class on the day they are due to be read
• Set deadlines for research, group, and department projects
• Get an overview of all your course schedules in MyWorkspace
• Add multiple attachments
• Print an Adobe PDF file of any view of a Schedule

Section Info

• Efficiently manage sections of a class that may consist of lectures, labs, discussions, studio work, etc.
• Work with other tools such as Announcements and Gradebook

Manage Grades

Gradebook

• Calculate and store grade information and distribute it to students online
• Autocalculate course grades, with the ability to override any letter grade
• Define course letter grades based on a 100% scale
• Add, view, edit, and release point values of assignments and/or assessments to students
• Enter, view, edit, and release to students scores, grades, and comments
• Transmit point based grades to the Gradebook from other tools such as Assignments to create an entry and record student scores
• Export class rosters, scores and grades to Microsoft Excel (in .xls or .csv format)
• Import assignment scores from a spreadsheet (.csv) files
• Let students view their scores and grades
• Submit final grades to the registrar

Collect Assignments

Assignments

• Create, distribute, collect, and grade online assignments
• Assignments are private; student submissions are not visible to other users of the site
• Choose from multiple grading options, including letter grades, points, checkmarks, pass/fail, or ungraded.
• Return assignments, with or without grades, for re-submission
• Download all student submissions at once
• Release student grades with comments

Visit smartsite.ucdavis.edu for a complete list of SmartSite tools

How do I create my site?

Use WorkSite setup to:

Worksite Setup

• Create a course or project site
• See the sites you own
• Quickly access "Site Info" to edit your sites
• See the other worksites you belong to

Create a course site graphic

How do I manage my site?

Use Site Info to:

Site Info

• View and change information about a site
• Select the tools available to the site
• Display a participants list
• Decide who has access to the site
• Publish a course site after its been developed
• Alter your site's appearance and description

Add your TAs graphic

Where can I find help?

SmartSite features contextualized help. Click the "?" button in the frame of the tool you're working in and SmartSite Help will open to the correct entry. For instance, if you are creating a course site, click the "?" in "WorkSite Setup" to find detailed instructions on this process.

For technical assistance or questions that are not answered in the Help section, please contact:

IT Express

This campus service is available to

Schedule
? Organize material in a calendar format
? Post readings by the due date
? Set exam dates and project deadlines

Syllabus
? Create an official course outline
? Enter and edit course outlines directly into SmartSite
? Link to an online syllabus

WebContent
? List Web links in the worksite menubar.
? Provide prominent links to departmental or personal Web pages
? Create and store links to resource Web pages

Panel 7 (Manage your course)

Assignments
? Collect and grade assignments online
? Download all student submissions at once
? Release student grades with comments

Gradebook
? Calculate and store grade information online
? Export class rosters and grades to Excel
? Submit final grades to the Office of the Registrar

Section Info
? Manage sections of lectures, labs, discussions, or studio work
? Work with other tools such as Announcements and Gradebook
? Keep track of TA participation and teaching

Panel 8 (Back)

Did you know?
Clicking the "?" icon on any page takes you directly to the help page for that specific tool

How do I get technical assistance?

IT Express

The campus computing help desk can help you set up a SmartSite account and answer questions about using your SmartSite tools.
Contact IT Express at Telephone:
(530) 754-HELP (754-4357)
Drop In: 182 Shields Library
Email: smartsite-help@ucdavis.edu
or in-person at Shields Library http:// Web: itexpress.ucdavis.edu

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Copyright information

Panel 9

Is there SmartSite training available?

Teaching Resource Resources Center (TRC)

The Teaching Resources Center (TRC) has as its primary goal the improvement of of the TRC is to improve instruction at UC Davis by enhancing teaching and learning opportunities for faculty and teaching assistantsinstructors. Visit their calendar and sign up for one of the many different SmartSite training sessions and pedagogical events like the quarterly series on "More Thoughtful Teaching." the Calendar section of their Web site for more information and to register for upcoming SmartSite training sessions. Space is limited.
Contact the TRC at Telephone:
(530) 752-6050
Drop In: 17 Wellman
Email: trc@ucdavis.edu
or in-person at 17 Wellman http:// Web: trc.ucdavis.eduWhat about

Panel 10

Can I get one-on-one or drop-in SmartSite help and support?

Education Technology (ET) Partners

Student technology advisers who are specially trained in the applications commonly used in teaching at UC Davis (including all of the tools in SmartSiteall SmartSite tools (as well as in other common teaching applications used on campus) are available for ad hoc, one-on-one consultation via . Either drop - in or at a faculty member's meet them at your office.
Contact the ET Partners program at:
Telephone: (530) 754-2115
Drop In: Surge II
Email: etpartners@ucdavis.edu
or in-person at Surge II http:// Web: etpartners.ucdavis.eduInterested in learning more about how your peers use SmartSite and other

Panel 11

How are other instructors using SmartSite and new educational technology?

Faculty Mentoring Faculty Program (FMFP)

The FMFP provides UC Davis instructors This program provides faculty an opportunity to mentor and to learn from other faculty interested in instructional technology and innovative teaching. Visit fmfp.ucdavis.edu to learn more about this quarter's presentations and . Managed by Andy Jones, a longtime user of instructional technology on campus, the FMFP helps to guide faculty through the technical and pedagogical opportunities offered by the many SmartSite tools. Visit the Web site for more information, to view videos of past sessions, and to learn about upcoming presentations.
Contact Telephone (Andy Jones, FMFP Program Manager at):
(530) 752-3408
Email: aojones@ucdavis.edu
Web: fmfp.ucdavis.edu
or RSVP for an upcoming at trc.ucdavis.edu http://smartsite.ucdavis.eduIET Logo
Copyright information

Panel 12

I have content in MyUCDavis. What will happen to it?

Course content and data in MyUCDavis will be accessibly after these course tools are retired in 2008-2009. The option to use the WebSite builder, Quizbuilder and Gradebook tools will be disabled; the portal itself will continue to be available.

Content from the WebSite builder and QuizBuilder tools can be imported into SmartSite using a few easy, well-documented steps. The Gradebooks in MyUCDavis cannot be imported into SmartSite; they can however be exported from MyUCDavis.

Please email smartsite-help@ucdavis.edu with any questions or concerns about importing content into SmartSite of exporting content from MyUCDavis.