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The Workflow Diagram
Here is a document workflow diagram based on our business process. It doesn't map exactly to our business process diagram, because we want to represent the state of the Request Firewall Change document as the responsible parties act upon it.
Let's lay down a few ground rules:
- The Request element is the first node (aka Start Node) in the workflow's route path. This is where the Request Firewall Change form document is first created.
- Each violet element represents a subsequent node in the route path. Each node represents a point in the business process where a responsible party is viewing (and possibly editing) the Request Firewall Change form. When it makes sense, we try to name each node after a corresponding action or subprocess in our business process diagramdocuement.
- Each lavender parallelogram represents a rule template that is applied to each node.
- Each blue diamond represents a routing decision made by the workflow engine based on rules associated with the applied rule template. This does not necessarily correspond to a decision in our business process.
- The Finish element means orange skittle represents a split in the workflow has ended without any disapprovals.We don't need to represent decisions for approval in the diagram, because at any point in the workflow where a disapproval action is taken, the entire workflow is stopped (i.e. the workflow can't progress after any disapproval). If the request is URGENT, the workflow branches out one way. If not, it branches out the other way.
- The lime skittle represents a join in the workflow. No matter which way the workflow branched, it will end up at this point.
- The green Finish element means the workflow has ended with flying colors.
- The red Acknowledge and Finish elements mean that somewhere in the workflow there was a disapproval. Therefore the entire workflow stops. Out of the box, eDocLite routes the disapproved request back to the Requester for acknowledgment.
Request Work Groups
After going through the easy and expedient process of requesting Work Groups, the Kuali Rice administrator has notified us that the following groups are available for use in our workflow:
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